Procurement/Budget Analyst

Job Description

Job Description

Long-term, on-going contract role with potential for hire

Title: Budget/Procurement Analyst

Location: onsite in Tucson, AZ

Hourly rate: $35 to $38 per hour 

All candidates must be eligible to pass background check and obtain a Top Secret Security Clearance 

The Budget/Procurement Analyst is responsible for managing project budgets and supporting purchasing and procurement activities to ensure expenditures align with approved budgets, organizational policies, and financial controls. This role monitors spending, analyzes financial data, prepares forecasts, processes purchase orders, tracks procurements, and maintains accurate financial and purchasing records. Working closely with Program Managers, vendors, and internal stakeholders, the Budget Analyst / Purchasing Agent provides financial insights, supports cost-effective purchasing decisions, and helps ensure that materials, equipment, and services are acquired accurately, efficiently, and on schedule. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced, project-driven environment while maintaining strong customer service and communication skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Budget Planning, Analysis, and Reporting

• Develop, manage, and monitor project budgets from initiation through closeout.

• Analyze budget variances and provide forecasts, cost projections, and financial reports.

• Track project expenditures to ensure compliance with approved funding and timelines.

• Evaluate cost effectiveness, identify variances, and recommend budget adjustments.

• Oversee cost tracking, reporting processes, and documentation management.

• Support invoicing and financial reconciliations.

• Maintain accurate and auditable financial records in accordance with government standards.

• Support contract and grant financial management, including cost proposals.

• Prepare, analyze, and present accurate budget reports, forecasts, and financial summaries. Purchasing, Procurement, and Compliance

• Review and validate purchase requisitions to ensure budget availability and compliance.

• Monitor purchase orders, contracts, and invoices against project budgets.

• Coordinate with procurement staff and vendors to resolve pricing, billing, and delivery issues.

• Ensure purchasing activities comply with organizational policies, funding requirements, and audit standards.

• Ensure compliance with federal financial regulations, DoW fiscal policies, and audit requirements.

• Support audits and respond to financial inquiries.

KNOWLEDGE, SKILLS AND ABILITIES

• Demonstrated understanding of budget development, financial analysis, and cost control in a project-based environment.

• Experience applying project-based budgeting methods and financial tracking techniques.

• Familiarity with purchasing and procurement processes, including purchase orders, contracts, and invoicing.

• Working knowledge of financial policies, internal controls, and compliance requirements.

• Understanding of generally accepted accounting principles (GAAP) and financial reporting standards.

• Proven capability in cost estimation, forecasting, and variance analysis.

• Hands-on experience with financial management systems and enterprise resource planning (ERP) tools.

• Awareness of vendor pricing structures and contract terms.

• Proficiency in spreadsheets and financial software to model, analyze, and track budgets and expenditures.

• Ability to interpret and apply financial policies, regulations, and procedures with sound judgment.

• Strong attention to detail when working with complex, high-volume financial data.

• Prepare, process, and track purchase orders in accordance with company purchasing procedures.

• Coordinate with internal departments and university partners to support purchasing requests and operational needs.

• Contact vendors to obtain pricing, product availability, and delivery information.

• Maintain purchasing records, files, and procurement documentation.

• Enter purchasing information accurately into procurement or contract management systems.

• Monitor purchase order status and follow up on deliveries or delayed shipments.

• Assist with resolving order discrepancies, returns, or shipment issues.

• Support vendor communication regarding order status, documentation, and basic purchasing inquiries. • Help maintain organized purchasing and supplier records. • Support inventory tracking and material accountability activities as needed. • Assist with procurement documentation and compliance processes. • Communicate professionally with internal teams and external vendors.

EDUCATION AND EXPERIENCE REQUIREMENT

Bachelor’s degree in Finance, Accounting, Economics, Business Administration, or a related field.

• 2–4 years of experience in budget analysis, project accounting, or financial analysis.

• Knowledge of purchasing and procurement processes.

• Strong analytical and problem-solving skills.

• Proficiency in financial systems, spreadsheets, and reporting tools.

• Excellent communication and organizational skills.

• Ability to acquire then maintain a Department of War Secret security clearance.

• Experience working within a nonprofit or 501(c)(3) corporate structure and a university research environment preferred.

PHYSICAL REQUIREMENT AND WORK ENVIRONMENT

• Work performed in an office NO remote environment.

• Must be able to sit or stand for extended periods, attend virtual meetings, and manage digital tools.

• Occasional travel may be required within Arizona

• May require access to secure facilities depending on project assignments.

• Full-time; standard Monday–Friday schedule.

• Occasional flexibility required to support contract or program needs.

We’re Infinia Search. We’re a relationship-driven search firm that proves that talent, ambition, curiosity, and an infinite work ethic creates exponential results for our clients and candidates.

Company Description

We’re Infinia Search. We’re a relationship-driven search firm that proves that talent, ambition, curiosity, and an infinite work ethic creates exponential results for our clients and candidates.