Accounting Specialist

Position Summary

The Accounting Specialist plays a key role in supporting the day-to-day operations of the accounting department by ensuring financial transactions are processed accurately and efficiently. This position is responsible for accounts payable, account reconciliations, maintaining financial records, and providing administrative support to the Controller. The ideal candidate is highly organized, detail-oriented, and enjoys working in a collaborative, fast-paced environment.
Essential Responsibilities

• Process vendor invoices, verify accuracy, and ensure timely payment.
• Maintain accurate accounting records and enter financial transactions into QuickBooks.
• Review and reconcile vendor statements, resolving discrepancies as needed.
• Record and reconcile company credit card transactions and monthly statements.
• Assist with maintaining organized accounting files and supporting documentation.
• Respond to inquiries from vendors, customers, and internal team members regarding invoices, payments, and account activity.
• Support the Controller with general accounting functions, reporting, and special projects.
• Assist with month-end closing activities and account reconciliations as assigned.
• Perform general administrative and clerical duties to support the accounting department.
• Maintain confidentiality of financial information and company records.

Qualifications

• Associate's degree in Accounting, Finance, Business, or a related field preferred; equivalent work experience will also be considered.
• 2+ years of accounting or bookkeeping experience, with a strong emphasis on accounts payable.
• Experience using QuickBooks is strongly preferred.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Strong attention to detail with excellent organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• High level of integrity and ability to handle confidential information.

Preferred Qualifications

• Experience working in a small business or construction-related environment.
• Experience with account reconciliations and month-end close processes.
• Familiarity with general accounting principles and best practice Location
• Tucson, Arizona, U.S.