Senior Office Assistant (Automated Systems), Probationary (Pupil Personnel Services Department)

Senior Office Assistant (Automated Systems)

Job Summary: Under general supervision of the Director of PPS (Pupil Personnel Services), the incumbent performs a wide variety of advanced level tasks providing office support to administrative or professional staff. This position requires a full range of skills in the capability of compiling statistical information for various reports, setting up and maintaining automated records and filing systems, and producing correspondence and other document formats. Duties cover the more difficult and advanced aspects of software applications to create files, manipulate data and process text. A high degree of initiative and independent action is required to ensure work is completed accurately and on a timely basis. This position requires advanced level skills and the position functions independently in carrying out complex assignments. Supervision may be exercised over subordinate personnel. Related work as required.

Minimum Qualifications: Currently holds the permanent title of Sr. Office Assistant (Automated Systems) or reachable on the Westchester Civil Service List or Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience where a primary function of the position was performing general office/clerical work, two (2) years of which must have included the use of computer applications to maintain automated records or produce correspondence, spreadsheets, forms, reports or other documents.

Substitution: Satisfactory completion of 30 credits* at a recognized college or university, or its equivalent in course hours from an approved institution or office software manufacturer (i.e. Microsoft) may be substituted on a year for year basis for one (1) year of the general office/clerical experience and one (1) year of the specialized experience using computer applications as described above. Completion of 6 credits* in word processing coursework at a recognized college or university may be substituted for an additional one (1) year of specialized experience using computer applications as described above. All coursework must be verified by official transcript.

Good knowledge of office procedures, equipment and business English Good knowledge of the capabilities of computer software applications to produce various formats, such as correspondence, reports, tables, charts and file storage Ability to utilize word processing equipment to produce copy that is neat, accurate and conforms with standard English usage. Ability to manipulate a standard alphanumeric keyboard at a rate of 35 words per minute Ability to operate office machines Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software Ability to perform simple arithmetic computations Ability to comprehend written material Ability to maintain complex records and files Ability to comprehend and carry out complex verbal and written directions Ability to get along well with others Ability to read, write, speak, understand, and communicate in English sufficiently to perform the essential duties of the position Thoroughness, good judgment and discretion, dependability, tact, courtesy, and initiative. Physical condition commensurate with the duties of the position.

Primary Activities Duties include but are not limited to: Support and enhance the office operations through streamlined administrative assistance. Compose documents, reports or correspondence as directed, on a variety of matters including those of a confidential nature. Maintaining filing systems with accurate and complete records and files. Assist district personnel as point of contact for information. Create and manage multiple forms of data through various medias and programs, including uploads to various platforms and reporting systems/databases. Assembles materials to be used for analysis and preparation of reports and prepares drafts of reports. Maintain calendar and screen incoming calls. Support the Pupil Personnel Services Department (Frontline applications, Google applications, etc.) Other duties specific to office assignment. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Salary Range $50,000 - $65,000 REVISED: 5/21/2026 (HR Department) The Yorktown Central School District is an equal opportunity employer.