Finance Specialist

Job Description

Job Description

Overview

Performs accounting and administrative tasks to ensure efficient processing of financial transactions.

Responsibilities

• Review and verify vendor invoices and check requests
• Ensure that accounts payable are paid in a timely manner
• Ensure all reasonable discounts are taken on accounts payable
• Sort, code, and match invoices
• Set vendors up for payment
• Enter invoices into system
• Prepare and process electronic transfers and payments
• Prepare and perform check runs, when applicable
• Reconcile accounts payable transactions to ensure vendor accounts are current
• Monitor vendor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Application of customer payments accurately and timely
• Perform tax corrections
• Perform approved adjustments to receivables
• Reconcile unapplied credits, review, and approved adjustments to receivables
• Perform daily customer payment deposits
• Support branch Admin’s dunning efforts
• Maintain the corporate Accounts Receivable/Collection policy
• Maintain customer files
• Handle customer account inquiries
• Provide on-going assistance to sales staff
• Execute monthly statement billing - may require weekends
• Apply credit and debit memos to customer accounts
• Work to resolve customer disputes, chargebacks and short payments
• Maintain the corporate credit policy
• Recommend changes in the credit policy to AR/Credit Supervisor
• Maintain customer files, paper and electronic (credit website)
• Perform periodic credit reviews of existing customers
• Process credit applications and give recommendations for credit limit and terms, involving AR/Credit Supervisor for approval.
• Collection of past due accounts
• Handle customer account inquiries and make credit decisions appropriate for this position
• Provide on-going assistance to sales staff
• Authorize account overrides
• Review daily/monthly credit reports, i.e. override, 60-day, etc.
• Coordinate with AR/Credit Supervisor on legal matters and communicate with attorneys to handle credit issues
• Work with AR/Credit Supervisor to maintain bad debt/check tracking spreadsheets
• Other duties may be assigned

Qualifications

• Associates degree in accounting or finance preferred but not required. 1 - 3 years of clerical experience with basic accounting procedures and processes
• Proficient in computation of sales/use tax and quarterly filing process
• Advanced math ability
• Proficient keyboard and computer skills