Executive Assistant to Assistant City Manager

Salary : $44,366.40 - $70,969.60 Annually
Location : City Manager, 100 NW 1st Avenue, Delray Beach, FL 33444, FL
Job Type: Full-time
Job Number: 02860
Department: City Manager
Opening Date: 05/18/2026
Closing Date: 6/1/2026 4:00 PM Eastern


Job Description
Veterans' Preference Applies

EEO Statement

The City of Delray Beach does not discriminate on the basis of race, color, national origin, sex, religion, age or disability, marital status, family status or sexual orientation in employment or the provision of services

Non-Smoking

The City of Delray Beach is a Non-Tobacco Workplace . The City will not consider applicants who have used tobacco or nicotine products for a period of at least three months prior to application for employment. The definition of "tobacco or nicotine products" includes but is not limited to, cigarettes, cigars, chewing tobacco, pipes, snuff, e-cigarettes and nicotine patches or gum.
This is advanced and difficult clerical, secretarial and administrative support work. Duties are generally similar to the Administrative Assistant classification except that the scope of responsibility and degree of knowledge required is more complex and advanced. This work involves supervising subordinates and assisting directors in departmental operations. Work is performed under general supervision.
Essential Job Duties
The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Perform duties of an Executive Assistant nature and participates directly in the work of the individual(s) supported. Secure details of specialized information, coordinate office work and provide information regarding the services and operation of the unit. Function as an office receptionist.
• Directly supervise and evaluate the work activities of clerical support staff. Provide cross training with clerical support positions.
• Keep appointment calendars and schedule appointments. Receive and screen calls and refer callers to other employees. Take notes and minutes of conferences, meetings and functions as required.
• Prepare and approve forms and compose letters. Set up and maintain specialized office files. File letters, reports and related technical information in the prescribed manner. Assemble information for others use. Open, prioritize and process mail.
• Type using PC-based word processing software and processes letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork. Type information or enter data into computer containing technical terminology. Retrieve data for reports.
• Perform research and retrieval of records. Conduct statistical comparisons of information. Assist in the preparation and maintenance of department records.
• Assist in planning special events, including review permit applications, assist event producers in completed applications, attend meetings, obtain cost estimates from departments, prepare agenda memos, prepare follow up correspondence, ensuring insurance certificates are received and preparing billings for accounts payable.
• Monitor programs and systems.
• Maintain departmental inventory. Order necessary office supplies.
• Assist in budget preparation and monitoring.
• Perform office management functions and coordination.
• Fosters positive employee relations and employee morale on a City-wide basis.

Minimum Qualifications

• High School Diploma and five (5) to seven (7) years work experience involving staff assistance and advanced clerical support.
• Must demonstrate superb typing skills by scoring 45 wpm on a standard typing test.
• May require a State of Florida Notary Public.
• Requires demonstrated ability to utilize personal computer and office software such as MS Word, MS Excel and electronic mail.

Ability to appraise, define and resolve problems. Ability to work on projects independently. Ability to follow written and verbal directives. Skill at interpersonal relationships. Knowledge of business English, spelling and punctuation, in order to prepare documents and compose letters, etc. Knowledge of municipal practices and procedures. Knowledge of mathematics. Knowledge of the unit and City's policies, procedures, practices and codes (if required). Ability to establish and maintain effective working relationships with employees and the public. Ability to type from Dictaphone (if required) or in taking dictation. Ability to operate a PC, keyboard, computer or mouse. Ability to communicate using speaking, hearing and visual skills. Ability to analyze a variety of administrative problems and to make sound recommendations. Ability to supervise and schedule clerical staff. Ability to manage and prioritize routine, specialized and complex assignments and problems utilizing knowledge acquired through prior education, training, and experience. Ability to communicate effectively in oral and written form. Ability to adapt to an evolving and continually improving environment.

The abilities expected of all employees include being able to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies, be appropriately groomed and attired so as to present a professional image in accordance with the organization's mission, goals, and policies; report for work promptly and properly prepared at the time and place required by the assignment or orders; notify the appropriate supervisor of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time; demonstrate a polite, helpful and courteous manner when engaged in any activity with the public; operate and care for equipment to manufacturer's specifications and/or within the specified parameters; demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and colleagues.

A comparable combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position, may be substituted for the minimum qualifications.
Supplemental Information
Physical Demands/Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with both hands and arms. The employee is occasionally required to walk and stand. The employee must occasionally lift and/or move up to 15 lbs. Specific vision abilities required by this job include close vision and the ability to adjust focus. Ability to sit at a desk and view a display screen for extended periods of time. Ability to enter data at a prescribed rate of speed. Works inside in an office environment.


SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; job related tests might be required. The job description does not constitute an employment agreement with the employer, and requirements of the job change.
Full-time employees of the City of Delray Beach are provided with a comprehensive benefits package that includes paid holidays, sick leave, vacation, health insurance, life insurance, long-term disability insurance, a defined pension plan, and much more. Benefit coverage varies by employee group.

For a more detailed overview please
01


The City will not consider applicants who have used tobacco products for a period of at least three months prior to application for employment. The definition of "tobacco products" shall include, but is not limited to, cigarettes, e-cigarettes, cigars, chewing tobacco, pipes and snuff. Have you used any tobacco products for a period of at least three months prior to your application for employment?

• Yes
• No

02


Do you possess a valid Florida Driver's License with a good driving record? If you possess a Driver License from another state please acknowledge you must obtain a Florida one within 30 days of the hire date.

• Yes, I have a Florida driver license with a good driving record
• I have it from another state but I acknowledge I must obtain a Florida one within 30 days of the hire date.
• I don't have a Driver License from any state.

03


What is your current education level? You must attach a copy of your degree certificate or transcripts to your application in order to be considered, otherwise it will be rejected.

• Some High School
• High School Diploma or G.E.D
• Associate's Degree
• Bachelor's Degree
• Master's Degree or Above

04


How many years of verifiable work experience involving staff assistance and advanced clerical support do you have?

• Less than a year
• One to two years
• Three to four years
• Five to six years
• Seven to eight years
• Nine years or more

05


Please describe your verifiable work experience involving staff assistance and advanced clerical support, you must indicate places of work, title, duties, etc. Indicate N/A if no experience.
06


Please indicate if you have experience using of any of the following software applications: (Check all that apply; testing may be required)

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Power Point
• Tyler New World
• None of the above

07


Are you a State of Florida Notary Public?

• Yes
• No

08


Please acknowledge that a typing test might be administered and you must attain a passing minimum score of 45 WPM.

• I acknowledge

09


Are you claiming Veteran's preference in employment? If so, you must scan and attach a copy of your DD-214 to this application and you must fill the veteran's form from the link in question # 23 from your application. Otherwise, your claim will not be considered. Please note that only DD-214 with HONORABLE discharge qualify to claim veteran's preference.

• Yes
• No

Required Question