Executive Assistant Office Manager

Executive Assistant/office manager

We are seeking a highly organized and proactive Executive Assistant to support senior leadership in a fast-paced, professional environment. The ideal candidate is detail-oriented, resourceful, and able to manage a wide variety of administrative and operational responsibilities with professionalism and confidentiality.

Responsibilities:

• Manage calendars, scheduling, and meeting coordination
• Handle correspondence, phone calls, and day-to-day executive support
• Assist with light HR duties including onboarding paperwork, employee files, and benefits coordination
• Renew and maintain company insurance policies and related documentation
• Coordinate office operations and assist with special projects
• Prepare reports, presentations, and spreadsheets as needed
• Maintain confidential records and sensitive information
• Support multiple departments and adapt to changing priorities

Qualifications:

• Previous Executive Assistant or high-level administrative experience required
• Experience with light HR responsibilities preferred
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficient in Microsoft Office Suite and calendar management systems
• Ability to work independently and prioritize effectively
• Professional demeanor with strong attention to detail
• Insurance renewal or vendor coordination experience a plus

Ideal Candidate:

• Highly diversified skill set
• Flexible, dependable, and proactive
• Strong follow-through and problem-solving abilities
• Comfortable working in a fast-paced environment with shifting priorities