Document Control Specialist

Document Control SpecialistThe Document Control Specialist is the owner of Akina Pharmacy's controlled documentation system. This role is responsible for ensuring SOPs, policies, work instructions, forms, logs, templates, and associated quality records are accurate, current, approval-controlled, and inspection-ready at all times. The Document Control Specialist manages the full document lifecycle, including document creation support, review and approval routing, version control, periodic review, training linkage, archiving, retention, and rapid retrieval during audits or inspections. This role partners closely with Quality, Regulatory, Operations, and Leadership to ensure documentation supports compliant, scalable pharmacy operations.Success in this role is rooted in Akina's values—Excellence Always, Go-Getter's Unite, Compassion For All, and Called To Serve—and will be evident in your commitment to compliance, training, data integrity, and collaboration.You will love it here if you are motivated by Akina's Core Identity Values:Excellence AlwaysGo-Getter's UniteCompassion For AllCalled To ServeYou'll have success here if you value clear processes and get, want, and have capacity to do the following things:Controlled Document Lifecycle OwnershipReview, Approval, and Change Control CoordinationPeriodic Review and Documentation HealthTraining Linkage and Inspection ReadinessArchiving, Retention, and Rapid RetrievalWe train our team to help them succeed, and everyone on our team helps with our success. In this role, you'll be accountable for hitting the following numbers:Document Review Compliance: ?95–100% of scheduled document reviews completed on time.Version Integrity: 100% of controlled documents current and approved at point-of-use.Training Completion: 100% required training completed within defined timelines.Inspection Readiness: Critical documents retrievable within minutes during inspections.Our company runs on EOS purely. That means as a member of this team, you will have a leader who:Gives clear directions and expectationsMakes sure you have the necessary toolsDelegates appropriatelyHas effective meetingsMeets one-on-one with you quarterly or more, if neededRewards and recognizes your performanceExperience and QualificationsEducation: Associate or Bachelor's degree preferred (Life Sciences, Quality, Technical Writing, Healthcare Administration, or related field).Expertise: 2–5+ years of document control or quality documentation experience in a regulated environment (pharmacy, pharmaceutical, biotech, or medical device).Regulatory Familiarity: Working knowledge of cGMP, USP <797> , <795> , and <800> . Experience in pharmaceutical compounding operations or regulated environments is preferred.Technology Skills : Proficient in digital quality management systems, data tracking tools, and SOP documentation platforms. Comfortable navigating and adapting to evolving technology systems.Soft Skills: Strong understanding of SOP lifecycle management, version control, and Good Documentation Practices. Experience with electronic document management systems (Google Drive, Google Doc, eQMS). Exceptional attention to detail and organization.Benefits & PerksMedical and Supplementary Benefits: Akina Pharmacy offers two medical plan options with employer premium contributions up to 85%, dental and vision coverage, accident and hospital indemnity, and company paid long term and short-term disability options, available after 30 days of employment.Paid Time Off: Take advantage of generous paid time off to recharge, focus on personal priorities, and maintain a healthy work-life balance.Paid Holidays: Enjoy six scheduled paid holidays to celebrate and spend quality time with loved ones.401K Match: Invest in your future with our 401K plan, featuring a Safe Harbor match up to 4%.Rewards & Recognition: Be celebrated for your hard work and achievements through our dedicated rewards and recognition program.No Cost Medication: Employees are eligible to receive prescribed compounded medications at no cost, after 30 days of employment.