Administrative Coordinator II

Administrative Coordinator IITexas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.The Administrative Coordinator II works under general supervision and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.Schedule: This position may require work beyond normal office hours and/or work on weekends.Salary: Compensation will be commensurate to the selected hire's experience.Responsibilities:Coordinates administrative support to include maintaining the department head's calendar and meetings.Plans and coordinates administrative activities and services.Monitors office procedures and ensures adherence to office protocols.Reviews and signs documents for supervisor.Attends meetings or committees on behalf of supervisor.Prepares and reviews operational and special reports.Coordinates office records retention and maintains office references, resource materials, and filing system.Coordinates travel arrangements and prepares itineraries.Plans and coordinates meetings, seminars, and other special events.Coordinates the ordering and maintenance of office supplies and equipment.Makes recommendations for process improvements or administrative changes.Coordinates with HR as needed; hires, supervises, trains, and evaluates the work of others.Develops and maintains knowledge and understanding of relevant state guidelines.Interprets and applies guidelines to assist in determining residency status for students.Analyzes incoming inquiries and provides proper instructions for resolution.Reviews student records and analyzes situations to determine eligibility for tuition rebates.Coordinates with external departments for compliance with scheduling and registration rules.Works with stakeholders to resolve issues concerning access to teaching space.Ensures the integrity of data by monitoring submissions and identifying issues.Serves as the front office managerManages badge requests, serves as the TAMU Parking Representative, and acts as the package liaison.Plans and coordinates department social events.Provides support for Faculty Appointments, Promotion and TenureCreates and manages polls, RSVPs, electronic forms, documents, routing, etc.Performs special analyses and project summaries.Prepares documentation for appeals submitted to relevant panels.Assists in the development of college-level guidelines and protocols.Conducts new user training for scheduling systems.Coordinates continuous review of classroom utilization for efficiency assessments.Assists department head with special projects.Monitors project timelines and identifies issues.Serves as a primary point of contact for inquiries related to registration administration.Maintains systems utilized for class schedule development and user security/access.Responds to non-routine requests regarding state policies.Consults with colleges and departments on best practices related to scheduling and registration.Prepares and takes minutes at meetings.Manages correspondence and communications for the office.Coordinates with others regarding webpage updatesOther duties as assignedQualifications:Bachelor's degree or equivalent combination of education and experience.Three years of experience in office administration.Ability to multitask and work cooperatively with others.Knowledge of word processing, spreadsheet, database, and presentation applications.Interpersonal and communication skills.Planning and organization skills.Why Texas A&M University?Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums12-15 days of annual paid holidaysUp to eight hours of paid sick leave and at least eight hours of paid vacation each monthAutomatic enrollment in the Teacher Retirement System of TexasHealth and Wellness: Free exercise programs and release timeProfessional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and moreEducational release time and tuition assistance for completing a degree while a Texas A&M employeeLiving Well, a program at Texas A&M that has been built by employees, for employeesInstructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.