Administrative Assistant - 12 Months - Special Services Department

Central Office Secretary

Hillsborough Township School District JOB DESCRIPTION

Title: CENTRAL OFFICE SECRETARY

Qualifications: High school diploma, including or supplemented by courses in keyboarding, word processing, shorthand, record keeping, business practices or equivalent combination of training and experiences which may provide the following knowledge, abilities and skills. Familiar with computers. Knowledge of Word, Excel, Access and PowerPoint preferred.

Primary Function: To carry out all secretarial and clerical duties necessary for the smooth and efficient operation of the central office Report Level: Assistant Superintendent, Business Administrator or District Supervisor

Major Duties and Responsibilities:

• Maintain official records and accurately complete reports from such records.
• Make appropriate decisions within established practices, policies and regulations.
• Communicate with the public, co-workers, and administration tactfully, professionally and courteously.
• Complete routine office duties, including the processing and routing of forms and the updating and maintaining of files.
• Complete tasks as assigned by the immediate supervisor.
• Make accurate mathematical computations.
• Receive, route and screen incoming telephone calls.
• Facilitate materials acquisitions and distribution while maintaining budget records.
• Schedule and confirm appointments.
• Prepare, transcribe, compose and copy correspondence at the discretion of the supervisor.
• Arrange details of professional conferences and meetings.
• Use standard business equipment and software.
• Thoroughly understands and accepts responsibility for technical content of own job and its smooth fit into the overall workflow.
• Performs other tasks related to the efficient operation of the office, as assigned.

Universal Performance Criteria:

• Completes in line with supervisor(s)' priorities.
• Maintains smooth workflow.
• Communicates effectively with the public and co-workers.
• Conveys thoughts effectively in writing.
• Maintains performance level in pressure situations.
• Volunteers and willingly does more than required.
• Works cooperatively with co-workers.
• Uses time effectively (own/others).
• Develops alternative solutions to problems.
• Gathers and analyzes information in a confidential manner.
• Maintains office information in a confidential manner.
• Uses computer to prepare documents accurately, efficiently, and in a timely manner.
• Arrives punctually to work.
• Schedules and confirms appointments.

Approved: September 2008 by CSA