ADMINISTRATIVE COORDINATOR

Position Details

Position Information


Recruitment/Posting Title
ADMINISTRATIVE COORDINATOR


Job Category
URA-AFT Administrative


Department
Ernest Mario School of Pharmac


Overview


Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary


Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for the Ernest Mario School of Pharmacy. The Administrative Coordinator reports directly to the School's Business Manager.

Among the key duties of the position are the following:

• Provides confidential support to the Office of the Dean.
• Oversees operations of the Dean's office by coordinating personnel actions for the School, providing personnel and financial support to the Dean's office, submitting data in PeopleSoft Management, procurement (SciQuest) and other administration assignments as needed.
• Prepares all personnel reports to Rutgers Biomedical Health System (RBHS) Faculty Affairs by working with Perceptive Content system for all faculty appointments, reappointments and promotions.
• Prepares reports for the Dean's office and RBHS.
• Serves as the School's liaison with Human Resources, RBHS Faculty Affairs and Office of University Labor Relations (OULR) for all personnel related matters which include all new hires, terminations, leaves of absence, Postdoctoral Associates, TA/GA, Fellows' appointment/reappointment, promotion packets for faculty, etc.
• Reviews all payroll committing accounts related to GL and project accounts, makes necessary adjustments in HCM system and prepares salary reallocation as needed.
• Performs all necessary procedures to onboard new employees (including I-9 verification).

FLSA
Nonexempt


Grade
04


Salary Details

Minimum Salary
59893.480


Mid Range Salary
73909.480


Maximum Salary
87925.480


Offer Information


The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits


Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time


Working Hours

Standard Hours
37.50


Daily Work Shift
Day


Work Arrangement


Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the View email address on click.appcast.io Application System.

Union Description
URA-AFT Administrative


Payroll Designation
PeopleSoft


Seniority Unit

Terms of Appointment
Staff - 12 month


Position Pension Eligibility
ABP

Qualifications


Minimum Education and Experience

• Bachelor's Degree or an equivalent combination of education and/or experience and two years of relevant experience working with financials, and accounting.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Familiar with current Oracle Cloud Financial System, SciQuest, and PeopleSoft.
• Knowledge of fiscal management and coordination of multiple demands.
• Ability to complete university submission and payroll deadlines and reports.
• Ability to use good time management to multi task.

Preferred Qualifications

• Excellent in excel and macros function.
• Knowledge of University policy and procedures.
• Ability to prepare budget independently.
• Strong communication skills and attention to detail.

Equipment Utilized

• PC, Copy Machine.

Physical Demands and Work Environment

Special Conditions

Posting Details


Posting Number
26ST2030


Posting Open Date
11/02/2026


Special Instructions to Applicants

Regional Campus
Rutgers University-New Brunswick


Home Location Campus
Busch (RU-New Brunswick)


City
Piscataway


State
NJ


Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: