Warehouse Administrative Coordinator

Warehouse Administrative Coordinator

YQN Logistics is a technology-driven international logistics platform dedicated to making global shipping simpler and more efficient. We provide integrated logistics solutions, including ocean freight (FCL/LCL), air freight, rail transportation, trucking, customs clearance, warehousing, and cargo insurance.

Through digital technology and a global logistics network, we help businesses streamline supply chain operations, improve shipment visibility, and manage logistics more efficiently. Our mission is Simple Shipping, Easy Freight.

Join our team and contribute to the smooth operation of our warehouse and logistics network.

Position Overview

We are seeking a detail-oriented and organized Warehouse Administrative Coordinator to support daily warehouse administration, operational coordination, record management, and facility-related activities. This role serves as a key point of coordination between warehouse operations, internal departments, vendors, and external service providers.

The ideal candidate has strong organizational and communication skills, is comfortable working with spreadsheets and operational data, and can efficiently manage multiple administrative tasks in a fast-paced logistics environment.

Key Responsibilities

1. Warehouse Administrative Support

• Maintain accurate warehouse records, operational documents, inventory-related reports, and administrative files.
• Assist with data entry, document verification, report preparation, and routine updates in warehouse management systems (WMS), ERP platforms, or other internal systems.
• Organize and maintain records related to warehouse supplies, equipment, facility maintenance, and daily operational activities.
• Support administrative processes to ensure warehouse operations run smoothly and efficiently.

2. Operations Coordination

• Coordinate with warehouse supervisors and internal teams to track operational requests, resolve administrative issues, and ensure timely follow-up.
• Assist with monitoring warehouse supplies, equipment, and facility-related needs.
• Help coordinate maintenance, repairs, installations, and other facility service requests with external vendors.
• Track task progress, maintain follow-up records, and escalate outstanding issues when necessary.

3. Vendor and Cross-Functional Communication

• Communicate with suppliers, maintenance contractors, property management teams, and other service providers regarding service requests, scheduling, quotations, and follow-ups.
• Coordinate purchasing requests, delivery arrangements, and expense documentation in accordance with company procedures.
• Collaborate with warehouse operations, procurement, finance, and management teams to support daily business needs.
• Maintain clear and professional communication to ensure requests are addressed accurately and on time.

4. Data Management and Process Improvement

• Prepare and update spreadsheets, trackers, and operational reports to support management decision-making.
• Review administrative data and documentation for accuracy, completeness, and consistency.
• Identify opportunities to improve recordkeeping, task tracking, and administrative workflows.
• Support special projects and additional administrative tasks as assigned.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Operations Management, or a related field preferred.

• Previous experience in warehouse administration, logistics coordination, office administration, procurement support, or a similar role is a plus.

• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook; experience with ERP or warehouse management systems is advantageous.

• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.

• Excellent verbal and written communication skills, with the ability to coordinate effectively with internal teams and external vendors.

• Ability to maintain accurate records, follow up on outstanding tasks, and solve routine operational problems.

• Self-motivated, dependable, adaptable, and comfortable working in a fast-paced environment.

• Willingness to work onsite at the warehouse location.

Preferred Qualifications

• Experience coordinating warehouse facilities, maintenance, purchasing, equipment, or vendor services.

• Familiarity with inventory documentation, purchase orders, invoices, expense tracking, or operational reporting.

• Bilingual communication skills, particularly Chinese and English, are a plus.

Job Type: Full-time, On-site

Pay: $20 - $25/hour

Benefits: Medical/Dental/Vision Insurance, 401(K), PTO