Administrative Assistant/ Bookkeeper
Robert Half
Job Description
Job Description
We are seeking a detail-oriented and personable Administrative Assistant / Bookkeeper to join a well-established organization in Knoxville. This role offers a unique opportunity to be involved in a variety of accounting, bookkeeping, and administrative functions while supporting a vibrant community-focused organization that hosts events throughout the year.
The ideal candidate will have bookkeeping and payroll experience, enjoy working with people, and thrive in a fast-paced environment during peak event seasons.
Key Responsibilities
Accounting & Bookkeeping
- Process and maintain accounts payable and accounts receivable records.
- Pay and track bills to ensure timely and accurate payments.
- Manage full-cycle payroll for about 20 employees using QuickBooks.
- Assist with quarterly reporting and financial documentation.
- Organize and maintain tax-related correspondence and records.
- Support grant tracking and reporting activities.
- Reconcile financial records and assist with invoice processing.
- Monitor incoming funds and maintain accurate records for major fundraising initiatives.
- Assist with suite lease administration and related financial tracking.
Administrative Support
- Maintain organized office records and filing systems.
- Handle membership renewals and related mailings.
- Assist with event administration and coordination.
- Communicate professionally with community members, tenants, vendors, and guests.
- Support daily office operations across seven facilities.
- Provide occasional support with museum store inventory tracking.
Qualifications
- Previous bookkeeping, accounting support, or payroll experience required.
- Experience with QuickBooks strongly preferred.
- Knowledge of accounts payable, accounts receivable, and payroll processing.
- Strong organizational skills with exceptional attention to detail.
- Comfortable working with spreadsheets and financial data.
- Ability to manage multiple priorities and deadlines.
- Friendly, outgoing personality with strong communication skills.
Vacancy posted 28 days ago
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