Administrative Support Specialist at New Horizons Employment Solutions

You are viewing a preview of this job. Log in or register to view more details about this job. Job Title AdministrativeSupport Specialist Reports To Integrations Manager Classification Full Time, Exempt Location OnSite,Houston,TX(nearHobby Airport) Company Overview NewHorizonsEmploymentSolutionsisaService-DisabledVeteran-OwnedSmallBusiness.ItwascreatedbyTomHarris, Colonel,USArmy,Retired, specifically to put motivated, hard-working Americans into meaningful employment opportunities. Our strategic focus in putting returning Americans to work isVeterans, thosewithprior criminal records & thosewho have lost their jobsdueto the downturnof theeconomy. In2024, the Texas Workforce Commission honored New Horizons for placing more ex-offenders than any other company in Houston. Job Summary Assist the Operations Manager(s)and employees perform their daily tasks and administrative/clerical responsibilities. This position provides a diverse range of office & employee support, including: composing and preparing of materials, coordinating schedules, & handling communications between various entities. This position also provides direct support for any projects that require additional 'handsondeck'. Requirements & Qualifications to Get Job 2-3years of management of small teams, equipment and/or projects MSOffice & Computer proficient Very organized; having efficient time management skills Able to fully integrate into New Horizons 'servant-based’ culture & philosophy Self‑motivated. Not afraid to take the initiative Be honest, humble, and hungry to succeed Ability to adapt and make effective decisions in a quick‑paced environment; an innovative problem‑solver 18 years or older and legally authorized to work in the U.S. Able to communicate verbally and via email in English Bachelor’s degree in human resources, Operations, Communications, Business, or related field. Wear personal protective equipment (PPE), including but not limited to: eye & hearing protection, gloves, steel‑toed boots, hard hat, and flame‑retardant work clothes, etc. Able to lift up to 30 lbs & work in varying environmental conditions (heat, dust, noise, vibration, humidity). Preferences to Get Job Bachelor’s Degree or equivalent experience preferred Ability to speak Spanish Able to learn, grow and absorb new tasks What you do on Job Answer phone calls and direct appropriately to the correct destination Provide customer service to employees & all external entities (prospective employees, client companies, various government entities, etc.) Provide resolution to routine employee/company requests for support & route appropriately, if unable Coordinate interviews with prospective employees taking into account hiring criteria and business needs Conduct information & knowledge management (i.e., saving/maintaining all pertinent documents & trackers as needed) Assist with gathering of and validation of all timesheets and computation of hours while reporting discrepancies Assist with hiring, onboarding, and integration of new employees Assist with personnel actions and maintain accountability as needed—this may include safety or medical issue at times Maintain office supplies and replenishing the mass needed Assist with maintenance of social media platforms and marketing lines of effort Assist with technical online recruiting efforts as required Other tasks as assigned by direct supervisor This role offers significant room for advancement into senior operations or client‑facing leadership roles based on performance, initiative, and impact. You’ll be given the platform to expand your scope, take on increasing responsibilities, and shape your career trajectory within a mission‑driven and growing organization. We are an equal opportunity employer and comply with all applicable federal, state, and local employment laws, including those related to nondiscrimination, disability accommodations, and workplace safety. Qualified candidates of all backgrounds are encouraged to apply. #J-18808-Ljbffr