Office Manager

Job Description

Job Description

We are looking for an experienced Office Manager to support a busy workplace in California. This contract opportunity is ideal for someone who excels at keeping office operations running smoothly while creating a welcoming environment for employees, visitors, and leadership. The role combines hands-on office coordination, front-of-house oversight, and high-level administrative support for senior executives in a fast-paced setting.

Responsibilities:
• Direct daily office activities for a team of approximately 40 employees, ensuring the workspace remains efficient, organized, and well maintained.
• Partner with building contacts, service providers, and maintenance teams to address facility needs and keep office operations uninterrupted.
• Source vendors, gather pricing or service information, and help recommend solutions for workplace services and operational needs.
• Track inventory and arrange purchasing for office, kitchen, and general workplace supplies while staying within established guidelines.
• Coordinate deliveries, incoming mail, repair requests, and other essential office services to support smooth day-to-day operations.
• Refine administrative workflows and maintain clear documentation for office procedures and internal processes.
• Ensure conference rooms, reception areas, and shared spaces are consistently well maintained and ready for daily use.
• Oversee front desk coverage, welcome guests, and help create a welcoming and service-focused experience for visitors and staff.
• Manage complex calendars for three co-founding Partners, including scheduling meetings, resolving conflicts, and organizing related logistics.
• Prepare meeting materials, coordinate travel arrangements, and provide responsive administrative support for time-sensitive executive needs.• 5+ years of experience in office management, workplace administration, or a similar business support role.
• Demonstrated ability to manage reception functions and maintain a high standard of client and visitor experience.
• Strong background in coordinating executive calendars, meetings, and administrative priorities for senior leadership.
• Experience handling office supply management, purchasing, and vendor relationships in a detail-oriented office setting.
• Working knowledge of accounts payable processes and general administrative recordkeeping.
• Excellent organizational skills with the ability to manage multiple requests, deadlines, and changing priorities.
• Clear written and verbal communication skills, along with a detail-oriented and service-oriented approach.
• Proficiency with standard office technology and business tools used for scheduling, communication, and document preparation.