Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to provide high-level support to a senior leader in Olympia, Washington. This Long-term Contract opportunity is ideal for someone who excels at managing complex schedules, coordinating communication, and keeping priorities on track in a fast-paced work environment. The role calls for strong judgment, effective communication, and the ability to handle sensitive matters with discretion while supporting day-to-day executive operations.

Responsibilities:
• Manage a demanding executive calendar by scheduling internal and external meetings, resolving conflicts, and accounting for timing considerations such as commute windows and shifting priorities.
• Serve as a key point of coordination for the Executive Director by screening requests, directing inquiries appropriately, and helping protect time for the most important business needs.
• Monitor ongoing tasks and commitments to keep projects moving forward, including tracking deadlines, sending reminders, and following up on outstanding items.
• Attend meetings as needed, capture clear and organized notes, and distribute concise summaries with next steps and action items.
• Draft, format, and prepare business correspondence, presentations, and other business documents using Microsoft Office tools.
• Communicate with external partners and government-related stakeholders in an accurate and timely manner.
• Support executive meeting logistics by organizing agendas, confirming attendees, and ensuring virtual sessions run smoothly through Zoom when applicable.
• Review interview feedback and related notes to help maintain organized records and support follow-up activities.• At least 3 years of experience providing administrative or executive-level support in a fast-paced business setting.
• Demonstrated success managing complex calendars and adjusting schedules based on changing business priorities.
• Strong written and verbal communication skills with the ability to interact effectively with internal leaders and external stakeholders.
• Proficiency with Microsoft Office and Zoom, including preparing documents, presentations, and meeting materials.
• Experience taking detailed meeting notes and turning discussions into clear summaries and follow-up actions.
• Excellent organizational skills with the ability to manage workflow, track deadlines, and handle multiple priorities at once.
• Sound judgment, discretion, and careful attention when working with confidential or sensitive information.