Immigration Specialist II

General Purpose:

The Immigration Specialist II is a senior-level support role within the Immigration Practice Group. This position independently manages complex and high-volume immigration matters, drafts advanced case materials, oversees workflow tracking, and serves as a resource and mentor to junior team members. The Specialist II is expected to demonstrate seasoned judgment, deep knowledge of immigration processes, and high-level organizational and analytical skills.

Essential Duties/Responsibilities:

Billable Duties/Responsibilities

Independently prepare and manage complex nonimmigrant visa petitions. Manage PERM matters from initiation through completion, including audits,

recruitment tracking, and document analysis, with attorney oversight. * Draft advanced support letters, affidavits, and factual and legal argument sections for petitions and RFE responses. * Draft persuasive, structured factual narratives for filings requiring higher-level analysis. Conduct advanced immigration and legal research to support complex matters. Review work prepared by Immigration Specialist I team members for accuracy

and completeness before attorney review. * Ensure accurate and timely billing in compliance with firm policies. This role typically bills approximately 800 hours per year, but hours may fluctuate based on group needs.

Non-Billable Duties/Responsibilities

* Independently maintain, audit, and quality-control case information in LawLogix, ensuring accuracy across client portfolios. * Run detailed immigration reports (e.g., upcoming expirations, PERM status, H-1B cap tracking) and flag deadlines or trends for attorneys. * Identify upcoming renewal cycles, workload spikes, or process gaps and communicate proactively to the team. * Lead intake of government mail for the practice group, providing initial categorization and identifying needed next steps before routing to attorneys. * Prepare and send comprehensive approval, receipt packets, and ensure full compliance with iManage tagging and N drive file organization. * Develop and maintain advanced client tracking spreadsheets, dashboards, and expiration calendars. * Mentor and train Immigration Specialist and Immigration Specialist I team members on processes, LawLogix data entry, tracking, and file standards. * Lead process improvement initiatives, including template updates, workflow efficiencies, checklists, and best practices. * Provide administrative support for client meetings, presentations, and attorney-led trainings. * Ensure accuracy, consistency, and completeness of all file naming conventions, document tagging, and data entry across the team.

Competencies:

* Communication – Understands the importance of and demonstrates verbal, written, and non-verbal communications. * Customer/Client Experience – Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm. * Job Knowledge & Technical Skill – Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work. * Results Orientation – Maintains appropriate focus on outcomes and accomplishments. * Team Player – Works within team and cross-functionally to meet required results.

Supervisory Duties:

This position has no supervisory responsibilities but may mentor Immigration Specialist and Immigration Specialist I team members.

Job Qualifications (Education, Experience and Certification):

High school diploma or equivalent required. Three to five years of business immigration experience required. Additional education (associate degree, bachelor’s degree, paralegal

certificate) preferred. * Strong understanding of employment-based immigration processes and requirements. Demonstrated ability to independently manage complex case types. Advanced writing skills, excellent attention to detail, and outstanding

organizational skills required. * Prior experience with data management and reporting and Microsoft.

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note:

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Schedule:

At this time, this position allows for a hybrid schedule, generally in-office three per week with Wednesday being a required day in the office. Additional days in-office may be required depending on business need and the demands of specific tasks. The hybrid work structure may change at any time, including the number of in-office day requirement.

Compensation:

Holland & Hart offers of employment take into consideration a candidate’s education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. A discretionary bonus may be available based upon performance. The Colorado salary range is $32.94 to $54.90 per hour. A discretionary bonus may be available based upon performance.

Application Window:

The application window is anticipated to close on or after Monday, June 22, 2026. Holland & Hart reserves the right to close the position prior to or after this date.

Benefits:

Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and hospital indemnity insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.