Facilities & Mailroom Coordinator

CRES CoordinatorSyneos Health is a leading fully-integrated life sciences services organization built to accelerate customer success. We partner with innovators at every point across the drug development and commercialization continuum, helping them navigate complexity, anticipate change and accelerate progress.Every day we perform better because of how we work together, as one team, each the best at what we do. We bring together talented experts across a broad spectrum of business critical corporate functions. Every role plays an essential part in enabling our customers to achieve their goals. Our teams are agile, collaborative, and committed to delivering—for each other, for our customers, and ultimately for the people who rely on the services we support.Discover what your 25,000 future colleagues already know:Why Syneos Health• We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.• We are committed to building an inclusive culture – where you can authentically be yourself. Central to this is our purpose – Driven to Deliver – which captures the passion of our colleagues to show up each day and shape solutions that have the ability to dramatically impact someone’s life.• We are continuously building the company we all want to work for and our customers want to work with. Why? Because we know that when we bring together smart colleagues from across the world, we can shape the future of healthcare, driving impact for customers and defining the pace of patient progress.Job ResponsibilitiesJob SummaryHighly organized, proactive, and detail-oriented professional responsible for managing daily office and facility operations. This role ensures a safe, efficient, and well-maintained workplace by coordinating maintenance, vendor services, and employee-facing support activities, including visitor management and onboarding.Key ResponsibilitiesFacility OperationsManage general office maintenance, including coordinating repairs and addressing facility and equipment-related issues (e.g., multifunction devices, office supplies, water fountains, coffee machines)Maintain accurate records of maintenance activities, vendor contracts, and compliance documentationConduct regular facility inspections to identify maintenance needs and potential safety hazardsMaintain preventive maintenance schedules for office equipment and systems, ensuring timely completionCoordinate with vendors for janitorial, pest control, waste removal, and other facility servicesServe as the primary office contact for vendor services (e.g., utilities, coffee service, vending, logistics, office supplies, mail distribution, and document shredding), ensuring cost-effective solutions and recommending alternatives as appropriateSupport space planning initiatives, including coordinating office moves, furniture arrangements, and equipment setupMaintain up-to-date seating charts and floor plans; monitor space utilization and provide updates to Corporate Services and site leadershipCoordinate procurement, installation, and maintenance of furniture and systems in accordance with company standardsManage inventory of office consumables (e.g., shipping and stationery supplies, pantry items), ensuring appropriate stock levelsOversee selection, placement, and maintenance of interior plantsManage incoming and outgoing mail processes and coordinate distribution services efficientlyWorkplace Experience & ReceptionServe as the primary reception contact, including greeting visitors, supporting meetings, and directing inquiries to appropriate personnelSupport employee engagement activities, including coordinating onsite events, initiatives, and programs that enhance workplace experience and foster a positive office culturePartner with the Employee Onboarding team to welcome new hires and provide office tours, ensuring a positive onboarding experienceSafety, Security & Business ContinuityAdminister badge access systems in accordance with security protocolsSupport the development and maintenance of the Business Continuity Plan, Emergency Response Plan, and Facility ManualCommunicate building updates and safety notifications to employees as directed by Corporate ServicesServe as the site lead for evacuations and life safety procedures, ensuring compliance with local requirementsEnsure compliance with applicable local, state, and federal regulations related to workplace safety, accessibility, and facility operations (e.g., OSHA standards, fire/life safety codes, ADA requirements)Support internal and external audits, inspections, and compliance reviews by maintaining documentation and coordinating corrective actions as neededVendor & Financial ManagementManage processing of facility-related invoices and purchase requisitionsSupport budget tracking and assist with preparation of the site-level Corporate Services budget as neededEnergy Management & SustainabilityMonitor energy usage and support sustainability initiatives to promote efficient resource utilization within the officeRecords & Administrative SupportSupport Records Governance (RIG) initiatives, including coordinating records storage, return, and secure disposalAct as a liaison between the business and third-party records management vendorsMaintain and update office location pages on SharePoint, ensuring accuracy of site-related informationServe as a point of contact for landlord relations, addressing facility-related concerns as neededPerform other duties as assigned; minimal travel may be required (up to 25%)QualificationsHigh school diploma or equivalent combination of education and experienceExperience supporting office or facility operations preferredProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook)Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlinesEffective verbal, written, and interpersonal communication skillsAbility to work effectively with all levels of the organizationFamiliarity with facility operations, safety standards, or regulatory requirements preferredDisclaimerThe responsibilities listed in this job description are not exhaustive. The Company reserves the right to assign additional duties and responsibilities as needed without prior notice.Equivalent experience, skills, and/or education will be considered in lieu of stated qualifications.At Syneos Health, we believe in providing an environment and culture in which Our People can thrive, develop and advance. We reward and recognize our people by providing valuable benefits and a quality-of-life balance. The benefits for this position may include a company car or car allowance, Health benefits to include Medical, Dental and Vision, Company match 401k, eligibility to participate in Employee Stock Purchase Plan, Eligibility to earn commissions/bonus based on company and individual performance, and flexible paid time off (PTO) and sick time. Because certain states and municipalities have regulated paid sick time requirements, eligibility for paid sick time may vary depending on where you work. Syneos complies with all applicable federal, state, and municipal paid sick time requirements.Salary Range:$40,900.00 - $69,500.00The base salary range represents the anticipated low and high of the Syneos Health range for this position. Actual salary will vary based on various factors such as the candidate’s qualifications, skills, competencies, and proficiency for the role.Get to know Syneos HealthOver the past 5 years, we have worked with 94% of all Novel FDA Approved Drugs, 95% of EMA Authorized Products and over 200 Studies across 73,000 Sites and 675,000+ Trial patients.No matter what your role is, you’ll take the initiative and challenge the status quo with us in a highly competitive and ever-changing environment. Learn more about Syneos Health. InformationTasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees. The Company is committed to compliance with the Americans with Disabilities Act, including the provision of reasonable accommodations, when appropriate, to assist employees or applicants to perform the essential functions of the job. #J-18808-Ljbffr Syneos Health