Order Entry Specialist

Job Description

The Order Entry Specialist (Customer Service) serves as a vital bridge between the company, the medical community, and customers placing product orders. In this role, you communicate with professionalism, confidence, and clarity while creating a supportive experience for each customer interaction. You learn a diverse product line and its applications, coordinate closely with internal teams, and proactively identify opportunities to introduce additional relevant products. This position offers a strong career entry point with significant room for growth and advancement within a collaborative, medical device manufacturing environment.

Responsibilities

• Confidently handle a high volume of incoming phone calls related to product orders, inquiries, and payments while maintaining a professional and courteous demeanor.

• Communicate clearly and knowledgeably with customers, including medical professionals, to understand their needs and provide accurate information about products and order status.

• Ask thoughtful questions to identify customer needs and offer additional items from the broader product family when appropriate.

• Use a strategic approach to address customer requests while maintaining awareness of inventory levels, shipping timelines, and customer priorities.

• Provide reliable phone coverage as part of a collaborative team and support colleagues with daily tasks to ensure consistent service.

• Accurately enter and update customer information, orders, and interactions in Customer Relationship Management (CRM) and Enterprise Resource Planning (ERP) systems.

• Process purchase orders with a high level of accuracy, ensuring all details are complete and correctly recorded.

• Collaborate closely with internal departments such as Sales, Accounting, Inventory Management, Quality Assurance, Marketing, and Shipping to resolve issues and keep information up to date.

• Serve as a backup resource for international order processing as needed, ensuring timely and accurate handling of global orders.

• Assist with company projects as assigned, contributing to process improvements, customer experience initiatives, and departmental goals.

• Demonstrate strong email and phone etiquette in all customer and internal communications.

• Maintain a high standard of customer satisfaction by focusing on delivering an exceptional overall experience rather than solely on volume-based metrics.

Essential Skills

• 3-5+ years of experience in customer service or order management, ideally within a manufacturing environment (approximately 3 years if holding a college degree, 5 years without a degree).

• Experience working in a manufacturing setting; industry segment is flexible.

• Proficiency with Microsoft Office applications.

• Experience processing purchase orders and entering orders accurately.

• Strong customer service skills, including the ability to manage a high volume of calls and inquiries.

• Excellent verbal and written communication skills.

• Strong data entry skills with high attention to detail and accuracy.

• Demonstrated ability to provide professional, courteous, and consistent customer support.

• Solid email and phone etiquette in a professional setting.

• Proactive mindset with the ability to learn quickly and ask questions when clarification is needed.

Additional Skills & Qualifications

• Bachelor's degree (BA) preferred but not required; a degree supports larger advancement opportunities within the organization, though there is still room for growth without one.

• Any experience in the medical device industry is a plus, particularly related to ophthalmology or similar healthcare products.

• Familiarity with Customer Relationship Management (CRM) and Enterprise Resource Planning (ERP) systems is beneficial.

• Experience supporting customers in a niche or technical product environment is advantageous.

• Demonstrated ability to build long-term customer relationships and focus on customer satisfaction.

• Professional yet personable demeanor, with a desire to build a long-term career and grow within the organization.

• Ability to work effectively in a collaborative team environment while also taking ownership of individual responsibilities.

Work Environment

100% onsite role at a medical device manufacturer focused on eye care products and procedures, including dry eye treatment. The company operates two nearby facilities (corporate HQ and manufacturing site). The position is based at the manufacturing office with occasional time on the production floor and visits to HQ.

The environment uses CRM, ERP, and Microsoft Office tools. The team is small and collaborative, with shared phone and inbox support across multiple product lines. Schedule is fully onsite with a flexible start time between 7-9 AM, once consistent.

The culture is professional yet personable, prioritizing customer satisfaction over strict metrics. They value proactive, dependable individuals who are eager to learn and grow long-term in a niche medical device environment.

Job Type & Location

This is a Contract to Hire position based out of Glendora, CA.

Pay and Benefits

The pay range for this position is $24.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Glendora,CA.

Application Deadline

This position is anticipated to close on Jul 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.