Administrative Assistant I

Administrative Assistant I High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience. Classification Minimum Requirements High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience. Job Description Daily operations support through: fiscal processing, assist with director and assistant director travel booking and processing reimbursement, manage AIIRI email and inquiries made through website form, phone, supply inventory and ordering, maintain office filing systems, interacting with vendors and or service providers for space or service contracts, space maintenance, greeting/guiding visitors to the space, lecture room and conference room calendar management. Assist in event coordination. From space reservations, catering coordination, drafting and assist in editing email, newsletters, and event advertisements, guest travel scheduling/booking, and processing reimbursements. Other special projects as needed by AIIRI Administrative Assistant III or AIIRI Director. This is not a remote position and is located on the University of Florida main campus in Gainesville, FL. Expected Salary Commensurate with Education and Experience. Required Qualifications High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience. Preferred Preferred Experience with UF financial systems and PeopleSoft. Strong knowledge of MS-Office, particularly Word, Excel, and Power Point. Strong communication skills both written and oral. Able to build strong working relationships with others. Background Check A criminal background check is required. Veteran Preference This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. Health Assessment Required No Advertised: 06 Oct 2026 Eastern Daylight Time Applications close: 13 Oct 2026 Eastern Daylight Time #J-18808-Ljbffr