Attorney Practice Coordinator

We are seeking an experienced Attorney Practice Coordinator to provide high-level litigation and administrative support to multiple attorneys in a fast-paced legal environment. This role is responsible for coordinating court filings, managing legal documents, tracking critical deadlines, and supporting attorney workflows to ensure accuracy, efficiency, and exceptional client service.

The ideal candidate has extensive litigation support experience, advanced knowledge of federal and state court procedures, and the ability to manage competing priorities while anticipating attorney needs.

Key Responsibilities

• Coordinate attorney support requests with internal teams, including billing, calendaring, and administrative services.
• Track court and agency deadlines, verify filing requirements, and proactively communicate important dates to attorneys.
• Prepare, format, proofread, and finalize legal documents for electronic filing and service.
• Manage electronic court filings through federal and state ECF systems.
• Create and maintain matters, documents, and case materials within legal document management systems.
• Prepare and update Tables of Contents (TOCs) and Tables of Authorities (TOAs).
• Coordinate new client matter submissions, transcription services, document production, and office services.
• Maintain attorney contact lists and client information using Outlook and CRM platforms.
• Submit daily task logs and assist with reviewing and revising client pre-bills as needed.
• Collaborate with attorneys and legal teams to maintain organized workflows and prevent duplicate requests.

Qualifications

• Minimum of 5 years of litigation secretarial or legal administrative support experience.
• Experience supporting multiple attorneys in a mid-size or large law firm preferred.
• Extensive knowledge of federal and state court filing procedures and electronic court filing systems.
• Advanced proficiency in legal document formatting, production, and filing.
• Strong understanding of litigation terminology, court rules, and legal workflows.
• Exceptional organizational, communication, and time management skills.
• Ability to prioritize multiple assignments, meet strict deadlines, and work independently in a fast-paced environment.

Preferred Technical Skills

• Microsoft Office Suite and Outlook
• Adobe Acrobat
• NetDocuments or comparable document management systems
• Best Authority for Tables of Contents and Tables of Authorities
• BigHand
• InterAction CRM
• Virtual Binder
• Electronic Court Filing (ECF) systems

Work Environment

• Full-time position with a hybrid work schedule.
• Supports multiple attorneys and litigation matters simultaneously.
• Requires strong attention to detail, discretion, professionalism, and a proactive approach to attorney support.