Billing and Accounts Payable Coordinator

Billing & AP Coordinator in the Construction Industry with Growth Opportunity Hosted by: Cheyanne Muller Salary: $20 - $27 per hour A bit about us We are a growing mechanical contractor with a strong reputation for delivering high-quality commercial and industrial projects. You’ll be joining a stable team with a steady pipeline of work and leadership that values doing things right the first time. It’s a hands-on environment where your work directly supports project success and gives you real exposure to how jobs move from start to finish. Why join us Established, local company Tight-knit accounting team where your work has a direct imppact Exposure to full project lifecycle including job setup, billing, and subcontractor management Opportunity to build construction accounting experience in a hands-on environment Team-oriented culture Job Details We are hiring for a full-time Accounting, Billing & AP Coordinator to support day-to-day accounting operations. This role is a mix of billing, accounts payable, and administrative support within a fast-paced construction environment. You’ll work closely with the accounting team to keep projects, invoices, and subcontractor documentation accurate and up to date. What you’ll do Set up new jobs in ERP system and file preliminary notices as required Enter and track approved change orders in Spectrum Manage and submit progress billing across multiple platforms Maintain subcontractor insurance certificates and ensure compliance\ Issue subcontract agreements and change orders through Xodo Process subcontractor and material invoices daily in Spectrum Support accounts payable and general accounting functions Assist with ad hoc projects and administrative tasks as needed What we’re looking for Detail-oriented with strong accuracy in data entry and documentation Able to manage multiple deadlines and prioritize workload Strong communication skills, both written and verbal Problem-solver with a proactive, team-oriented mindset Professional, reliable, and able to work in a fast-paced environment Background 2+ years of accounts payable or general accounting experience preferred Construction or project-based accounting experience is a strong plus Recent grads with relevant accounting coursework will be considered Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint) Experience with Spectrum ERP is a plus Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy #J-18808-Ljbffr Jobot