Ohio ARNG Medical Evaluation Board (MEB) Case Coordinator

Job Description

Job Description

Arcetyp LLC is a growing small business that provides a broad range of consulting services to US Federal Government, US Military, and Commercial clients.  Services include Management & IT Consulting, Program & Project Management, and Professional & Admin Services. 

We accept direct hire candidates only, W2 employee hires.  We do not accept 1099 independent consultants.  We do not accept staffing firms. We do not accept corp-to-corp (C2C) candidates. We can't sponsor H1B.

Arcetyp LLC is looking for a Medical Evaluation Board (MEB) Case Coordinator onsite in Columbus OH to support a US Government client. All work under this contract shall be performed at the Government site. 

Location: Columbus, Ohio – Defense Supply Center Columbus: 401 North Yearling Road, Columbus, OH 43213

Employment Type: Full-Time
Work Schedule: Generally Monday–Friday, 7:30 AM–4:30 PM, with occasional schedule adjustments based on mission requirements

Weekend work may be required to support events. Reimbursed travel throughout OH may be required to support events onsite at Ohio Army National Guard units in communities throughout Ohio, including Akron, Cleveland, Toledo, Columbus, Lima, Mansfield, Youngstown, Portsmouth, Springfield, and other locations. 

Position Overview

Seeking an organized and detail-oriented Medical Evaluation Board (MEB) Case Coordinator to provide administrative support for Ohio Army National Guard Soldiers undergoing medical evaluation and disability-related processing.

The position supports MEB Case Managers through medical records coordination, case tracking, documentation management, and administrative follow-up. This is a non-clinical administrative position and does not require nursing or social work licensure.

Primary Responsibilities

• Provide clerical and administrative support for Medical Evaluation Board case processing.
• Assemble, organize, review for completeness, and maintain MEB case documentation and administrative packets.
• Track pending medical records, required forms, case milestones, and outstanding administrative actions.
• Coordinate medical records requests and follow up with authorized healthcare providers and military personnel.
• Maintain accurate electronic case files, tracking logs, and administrative reports.
• Assist MEB Case Managers with preparation of case status reports and documentation for periodic reviews.
• Communicate with Soldiers, Medical Readiness NCOs, and authorized personnel regarding documentation requirements.
• Support timely submission and administrative processing of MEB-related paperwork.
• Maintain confidentiality and safeguard protected medical information.

Required Background and Experience

• High school diploma or equivalent.
• Prior clerical or administrative experience.
• Demonstrated basic computer and office administration skills.
• Familiarity with Microsoft Office 365.
• Ability to organize and maintain confidential records accurately.

Years of Experience: The solicitation does not specify a numerical minimum. For recruiting purposes, one year of clerical or administrative experience is preferred , particularly in healthcare, medical records, or personnel administration.

Required Skills

• Strong organizational, document management, and data entry skills.
• Proficiency with Microsoft Word, Excel, Outlook, and related applications.
• Ability to track multiple administrative cases and deadlines.
• Effective written and verbal communication skills.
• Attention to detail when reviewing forms and supporting documentation.
• Ability to work independently while coordinating with case managers and military personnel.
• Understanding of medical information confidentiality.

Preferred Qualifications

• Experience supporting medical records, healthcare administration, or disability evaluation programs.
• Familiarity with Medical Evaluation Board (MEB) or Integrated Disability Evaluation System (IDES) processes.
• Previous Army National Guard, Army Reserve, Department of Defense, or military medical administration experience.
• Familiarity with eCase, MEDCHART, MEDPROS, MODS, or related military medical systems.

Work Environment: Primarily on-site in Columbus, Ohio. Employment is contingent upon contract award and satisfaction of applicable Government installation and system access requirements.

Min. Citizenship Status Required: U.S Citizenship and must be meet suitability screening for working in a federal government environment, must pass a background check.

COMPENSATION: Pay and benefits information for this position will be provided to interested candidates that apply.  Arcetyp offers a package of compensation and benefits to full-time salaried employees. 

Arcetyp is an Equal Opportunity Employer and we highly value diversity of our workforce. We accept resumes from all interested parties and consider applicants for all positions without regard to race, color, religion, sex, national origin, age, marital status, sexual preference, personal appearance, family responsibility, the presence of a non-job-related medical condition or physical disability, matriculation, political affiliation, veteran status, or any other legally protected status.