Executive Assistant

Company Overview Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people’s lives. With intelligent agreement management, Docusign unleashes business‑critical data trapped inside documents, integrating it with business systems of record and eliminating time, money, and opportunity lost to disconnected data. What you’ll do We are looking for a strategic, proactive, organized, dependable, flexible and people‑driven Administrative Assistant to support two Vice Presidents within the COO organization. You will manage a wide range of internal day‑to‑day responsibilities and external customer- and partner‑facing tasks, coordinating, prioritizing, maintaining confidentiality, and exercising a high EQ. Your strategic and critical thinking skills, along with focused multitasking, will help the executive’s time be used efficiently and ensure smooth day‑to‑day business operations for the broader organization. This position is an individual contributor role reporting to the Vice President, Sales & Partnerships Strategy & Operations. Responsibility Perform administrative tasks for the Vice President(s), including calendar management, expense reports, preparing meeting materials, presentations, and other collateral, and arranging domestic and international travel. Arrange and coordinate medium‑to‑large onsite, offsite, or virtual meetings, liaising with other departments for event execution support, and helping to drive agenda, content, speakers, and follow‑up items. Act as backup to other Executive and Administrative Assistants in the COO organization as needed. Assist with San Francisco‑based COO team needs and logistics, working closely with the Executive Assistant to the COO. Arrange and coordinate logistics for customer meetings, conferences, and other events, including both internal and external participants. Attend and participate in staff meetings and other business meetings as needed to understand business priorities. Conduct new vendor and purchasing requests, ensuring prompt processing, approvals, and payments. Build and maintain cross‑functional and cross‑company relationships to execute all tasks efficiently and in the best interest of the department, company, and customers. Perform other administrative functions delegated or assigned. Job Designation Hybrid: Employee divides time between in‑office and remote work. Access to an office location is required. Minimum 2 days per week in‑office, with weekly expectation. Positions at Docusign are assigned a designation of In Office, Hybrid or Remote, specific to the role. Job designation may change with business needs. What you bring Basic Bachelor’s degree or equivalent experience 2+ years of administrative assistant work supporting VP‑level executives or higher Preferred 3+ years of experience assisting multiple executives in a SaaS company Thrives in an unstructured environment with minimal direction Able to manage multiple executives with different working styles Experience working at a rapidly‑growing company Experience and success managing multiple priorities while working in remote environments and/or with remote executives Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel) Excellent organization, attention to detail, and ability to context switch between tasks and topics High level of integrity Excellent communication skills Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly Wage Transparency Pay for this position varies by geographic location and is based on job‑related knowledge, skills, and experience. California: $41.90/hour – $60.63/hour This role is also eligible for the following: Bonus: Sales personnel are eligible for variable incentive pay based on pre‑established sales goals. Non‑Sales roles are eligible for a company bonus plan, calculated as a percentage of eligible wages and dependent on company performance. Global benefits provide options for: Paid Time Off: earned time off and paid company holidays based on region Paid Parental Leave: up to six months off after birth, adoption, or foster care placement Full Health Benefits Plans: options for 100% employer‑paid and minimum employee‑contribution plans from day one Retirement Plans: employer contributions to retirement and pension programs Learning and Development: coaching, online courses, and education reimbursements Compassionate Care Leave: paid time off following the loss of a loved one and other life‑changing events Accommodation Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation or a religious accommodation during the application process, please contact us at View email address on click.appcast.io. For technical difficulties in the application process, contact our Talent organization at View email address on click.appcast.io. States Not Eligible for Employment This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia, and Wyoming. Equal Opportunity Employer Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can‑do approach. We do not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category. EEO Know Your Rights poster. #J-18808-Ljbffr