Administrative Coordinator

Administrative AssistantNebraska Methodist College, located in Omaha, Nebraska, is an accredited, private, not-for-profit nursing and healthcare college. It's where students live with meaning and discover what they want to give back to the world while thriving in a close-knit, caring community established in 1891. With an enrollment of over 1,100 students, NMC is small enough to truly care about each student and large enough to provide outstanding undergraduate, graduate and certificate programs in nursing and allied health.NMC students experience a holistic culture of caring while mastering the art and science of healthcare. They gain the skills and experience needed to become outstanding contributors to society through service-learning experiences, community-based education, and leadership development integrated throughout the curriculum.As a health professions institution, we provide educational experiences for the development of individuals in order that they may positively influence the health and well-being of the community. We encourage applications from qualified individuals representing all backgrounds who identify with our mission.By joining Nebraska Methodist College, you become part of a larger community. With Nebraska Methodist Health System, we focus on providing exceptional care to the communities we serve and people we employ. We call it The Meaning of Care – a culture that has and will continue to set us apart. It's helping families grow by making each delivery special, conveying a difficult diagnosis with a compassionate touch, going above and beyond for a patient's needs, or giving a high five when a patient beats a disease or conquers a personal health challenge. We offer competitive pay, excellent benefits and a great work environment where all employees are valued! Most importantly, our employees are part of a team that makes a real difference in the communities we live and work in.Job Summary:Location: Nebraska Methodist College Address: 720 N. 87th St. - Omaha, NE Work Schedule: Full time, Mon - Fri, daytime business hours Provides advanced administrative support to President; generally supports Vice President in executive functions and projects. Requires exceptional organizational skills, attention to detail, discretion, and the ability to handle a wide range of administrative tasks effectively. Serves as a key liaison between the President/Vice President and various internal and external stakeholders, contributing to the efficient functioning of the office and the achievement of institutional goals.Responsibilities:Facilitates the development of system projects related to College administrative functions. Duties include project planning, cost oversight, communication and analysis of success.Upon project assignment, identifies required personnel, resources and timelines.Delegates tasks to others when appropriate.Identifies and manages costs related to project completion.Communicates actions/activities, timelines and progress to appropriate team members and keeps supervisor informed of progress or potential delays.Creates method of measuring project success and reports to supervisor as determined.Reviews, updates and initiates administrative policies for NMC projects.Plans and implements timely policy updates.Determines appropriate method of communication to notify College personnel of policy additions and revisions.Creates website alerts, memorandum and posted materials to notify staff of policy, process or regulatory changes.Participates in leadership meetings related to assigned projects.Assists in the development of employee communications concerning a variety of employee programs, issues, policies announcements, promotions and celebrations.May require active participation in College activities, communications and projects.Assists with marketing tasks related to assigned projects.Provides support for administrative functions.Prepares documents, assembles materials and distributes information as requested.Answers emails, phone calls and attends meetings.Documents project timelines, objectives and goals.Invoices expenses and monitors compliance with budgetary amounts.Schedules meetings and maintains files/records.Assists with contract administration.Prepares, formats, and edits contracts using standard templates.Maintains organized digital contract files, ensuring quick retrieval.Monitors critical dates such as expiration and auto-renewal.Routes contracts through internal workflows.This job description is not intended to be all-inclusive. The employee may be required to perform other related duties assigned to meet the ongoing needs of the organization.Schedule:Full time, Mon - Fri, daytime business hoursJob Requirements:Education:Bachelor degree in relevant field preferred.Experience:Minimum of 5-7 years administrative experience required.Minimum of 3 years of progressively more responsible experience coordinating projects, events or programs required.Prior experience supporting leadership staff in a large organization preferred.Skills/Knowledge/Abilities:Excellent interpersonal and customer service skills necessary to communicate with Board of Directors, executives, faculty, staff, students and community members by verbal and written communication.Knowledge of project management methods and practices.Skills in preparing reports, performing calculations, keeping records, and dealing effectively with people.Ability to coordinate large email or postal communications.Ability to utilize a variety of computer applications, including Microsoft Outlook, Word, Excel and PowerPoint.Excellent grammar, punctuation, spelling, and presentation layout skills.Knowledge of office procedures and principles of record keeping.Proficient in presentation preparation.Excellent customer service skills, ability to maintain confidentiality and professional rapport.Be able to handle multiple tasks and meet tight deadlines with little or no supervision; be detail oriented, highly organized, and maintain a professional image.Must have technology and AI literacy, exceptional keyboarding skills and sound knowledge of work processing, spreadsheet development/management, and graphics applications (at an advanced level, specifically Microsoft Office applications).Physical Requirements:Weight Demands:Light Work - Exerting up to 20 pounds of force.Physical Activity:Not necessary for the position (0%):ClimbingCrawlingKneelingOccasionally Performed (1%-33%):BalancingCarryingCrouchingDistinguish colorsGraspingLiftingPulling/PushingStandingStooping/bendingTwistingWalkingFrequently Performed (34%-66%):Keyboarding/typingReachingRepetitive MotionsSittingSpeaking/talkingConstantly Performed (67%-100%):HearingSeeing/VisualJob Hazards:Not Related:Chemical agents (Toxic, Corrosive, Flammable, Latex)Biological agents (primary air born and blood born viruses) (Jobs with Patient contact) Blood or Body Fluid (BBF)Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment)Equipment/Machinery/ToolsExplosives (pressurized gas)Electrical Shock/StaticRadiation Alpha, Beta and Gamma (particles such as Xray, Cat Scan, Gamma Knife, etc)Radiation NonIonizing (Ultraviolet, visible light, infrared and microwaves that causes