Medical Records Technician

Overview

Medical Records Technician (MEDCOM):

Bowhead seeks a Medical Records Technician to support the Office of the Surgeon General/US Army Medical Command Disability Evaluation System (OTSG/ MEDCOM DES) contract in Falls Church, VA. The Medical Records Technician retrieves weekly the Master Loss Consolidated Report (2,000+ records) from Army G-1 and combine with the Cumulative Master Loss Consolidation Report (400K+ records) which consist of all the records from Army G-1 reported during a specific timeline. These weekly data retrievals will be part of the Service Treatment Record (STR) Timeliness Report.

Responsibilities

• Generate the STR Timeliness Report. This task consist of a data base export and consolidation of reports from the Army Medical Department (AMEDD) Records Processing Center (ARPC) and the Master Loss Consolidation report and then data import to the Timeliness Report tool in Microsoft Access. Additional reports generated are the Days to Complete, Days to Mail and Days to Notify Frequency reports.

• Share the STR Timeliness Report with OTSG/MEDCOM Patient Administration staff and OUSD (P&R), DVCO staff as required.

• Save electronically the STR Timeliness Report, three Frequency Reports, Master Loss Consolidated Report, Raw Data Weekly Report, the Master Loss Revoked Report and the Consolidated Single Point of Entry (SPOE) reports in the appropriate folders on the designated share drive on a weekly basis.

• Reconfigure the Raw Data Report which will consist of approximately 2,000+ records and upload into the Annex L historical database in the pertinent drive.

• Complete on a weekly basis a comparison analysis of STRs uploaded in the database within the 45 calendar day DoD standard or the current published DoD standard for all Components (COMPOs).

• Share mandatory HIPAA information with the Regional HIPAA compliance officers as requested by the Government.

• Serve as the liaison between EHR system users, OTSG PAD, and Walter Reed National Military Medical Center, Clinical Informatics to request access to EHR systems (AHLTA, HAIMS, etc.).

• Support the drafting and refining of OTSG/MEDCOM policies before they expire and when requested by the SL leadership every two years.

• The CSP shall follow Army guidelines and provided templates when drafting these policies

• Attend and capture due outs in monthly or quarterly reviews at the OTSG/MEDCOM, DHA, ASA M&RA, and HQDA level.

• Participate in WGs to assess issues and provide recommendations to the Government representatives from the DES SL for resolution. Analysis will be required at all levels, from assessment of issues involving a single soldier to analyze metrics published in SMS, IDES Guidebook, PAD regulations and various DoD manuals /Instructions and compliance on an enterprise level. These WGs will meet on a weekly to monthly basis.

Qualifications

• Bachelor's degree

• Five (5+) years of relevant experience is required. Additional work experience may be considered in lieu of formal education for a highly qualified candidate.

• Intermediate-to-advanced level skills in Microsoft Office software suite—Word, Excel, Outlook, and PowerPoint.

• Ability to communicate effectively with all levels of employees and outside contacts.

• Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.

Physical Demands:

• Must be able to lift up to 25 pounds

• Must be able to stand and walk for prolonged amounts of time

• Must be able to twist, bend, and squat periodically

SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain favorable National Agency Check with Inquiry (NACI) results. US Citizenship is a requirement for admission to this location.

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity postershere ( .

All candidates must apply online at , and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance .

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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ID 2026-25294

Category Admin/Office Support

Location : Location US-VA-Falls Church

Minimum Clearance Required Public Trust (NAC)

Travel Requirement N/A