Police Records Specialist

About the Job The Police Records Specialist is responsible for providing complexadministrative and technical support to department staff inprocessing Criminal Justice Information in police records and reports. Duties and responsibilities include receiving, routing,entering, researching, and assimilating data into the department’srecords management system or other databases; identifying and maintaining criminal activity data, known offenderand statistical information, and performing a variety of relatedduties associated with the maintenance of departmentalrecords. Duties are performed using independent judgement and specializedknowledge within the records management function. The positionworks under the supervision of the Police Records Manager. This position also acts as the backup to the RecordsManager and must maintain a keen understanding of the division'sroles and responsibilities as a whole. Job Duties Police Records Management: 65% Process & Maintain Police Reports and RelatedDocumentation Review and process reports daily through Transcription, ensuringaccurate CJIS data is documented within the Records ManagementSystem (RMS). Validate appropriate NIBRS, MOCs, and/or UOCs are appliedcorrectly to reports. Flag errors for review. Ensure all case reports, supplements, and related case documentsare accurately linked to the report file. Instruct and offer feedback to department personnel regardingreport composition, policies and procedures. Respond to Data Requests Receive, process, and fulfill law enforcement data requests frominternal departments, external agencies, and the general public incompliance with the Minnesota Government Data Practices Act,applicable Federal law, and department guidelines. Process Citations Review daily citation correction and dismissal recommendationsfrom agency personnel. Review weekly citation dismissal requests. Research and providedocumentation for administrative review, and submit citationdismissals through court administration. Evaluate the volume of citations and assign them toadministrative assistants for processing as needed. Process citations to courts. Answer questions from the public regarding citations. Perform Criminal Justice Data Network (CJDN) Operator &Assistant BCA Terminal Agency Controller (TAC) Duties Enter, update, purge, review, and retrieve pertinent data in theMinnesota Criminal Information System (MINCIS) and National CrimeInformation Center (NCIC) databases. Run Criminal History Checks & Records Checks Related to LawEnforcement Subjects, Prospective Employees & Ride AlongApplicants Collaborate with Multiple City & County AttorneysOffices Submit charging considerations from the Criminal InvestigationsDivision to appropriate prosecuting authority. Assist in fulfilling time sensitive Court requests fromProsecutors for evidence. Collaborate with University Departments Share data with Equal Opportunity & Title IX, the Care Team,the Behavioral Consultation Team, and/or Student Conduct asneeded. Maintain Records Retention Schedule Apply policies and procedures to digital and physical recordsholdings, organizing, retaining, and purging agency case filesaccordingly. Operations Support: 25% Provide Customer Service In person, by email and over the phone, answering questionsrelated to police reports, citations, and law enforcementdata. Execute Fingerprint Check Process for Prospective Employees Submit documentation to the BCA for criminal background checks,review results and advise appropriate agency personnel. Maintain Jurisdictional Crime Map & Expanded Coverage Zone Statistics Assess and add law enforcement data to crime map and expandedcoverage zone spreadsheet for external and internal stakeholders toreview. Act as Backup to the UMPD Criminal Records Manager Other Projects and Duties as Assigned Clery Act Compliance 10% Maintain & Upload the Daily Crime Log to the Public Safetywebsite Identify trends that may result in a Safe U notification Collect & Collate UMPD Annual Clery Statistics Review police reports for Clery Act offenses Review identified reports for inclusion in UMPD Clery Actstatistics Qualifications Required Qualifications BA/BS plus at least two years of law enforcement experience, or acombination of related education and work experience equal to sixyears. Ability to develop and maintain working relationships. Strong verbal and written communication skills. Ability to process and handle confidential and sensitiveinformation with discretion Must pass in a public safety background investigation andfingerprint-based criminal history check. Preferred Qualifications Knowledge of Minnesota State Statutes and Law EnforcementPractices Knowledge of Law Enforcement systems Knowledge of Minnesota Data Practices Act Knowledge of National Incident Based Reporting System (NIBRS),Minnesota Offense Code (MOC), Uniform Offense Code (UOC), and theClery Act Ability to use initiative and independent judgement withinestablished policies and procedural guidelines, and exercisediscretion in the absence of specific instructions. Certification Requirements within six months of hire or as soonas training is available: MN BCA Criminal Justice Information Systems (CJIS) and NationalCrime Information Center (NCIC) Operator Training MN BCA National Incident-Based Reporting System Training MN BCA Terminal Agency Coordinator (TAC) Training MN BCA Security Awareness Training MN Government Data Practices Act Compliance Training Jeanne Clery Act Compliance Training Pay and Benefits Pay Range: $30.72 - $31.59; depending oneducation/qualifications/experience Time Appointment: 100% Appointment Position Type: Civil-Service & Non-Faculty LaborRepresented Staff Please visit the Office of Human Resources website for more information regarding benefit eligibility. The University offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional trainingand degree-seeking programs supported by the Regents Tuition BenefitProgram Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee TransitPass with free or reduced rates in the Twin Cities metroarea While our salary ranges provide a framework, it is important to #J-18808-Ljbffr University of Minnesota