Clerk, Accounts Payable Bond

Clerk, Accounts Payable Bond

JOB DESCRIPTION:

Primary Purpose To assist in the administration of the business affairs of the district.

RESPONSIBILITIES:

Ensure accurate and timely processing of bond-related accounts payable transactions. Maintain responsibility for assigned accounts payable tasks from start to finish, ensuring accuracy, completeness, and compliance throughout the process. Review daily transaction entries using system checks, identifying and correcting errors to maintain accurate financial records. Process invoices from start to finish, including reviewing documentation, confirming approvals, and following district policies. Maintain organized records for audit purposes. Research and resolve payment issues, using judgment within established guidelines and ensuring timely follow-up. Serve as a point of contact for accounts payable questions, providing clear and accurate information to staff and vendors. Perform regular reviews and reconciliations to ensure accuracy and accountability. Prepare and process weekly accounts payable check runs, ensuring payments are accurate and properly distributed. Reconcile vendor statements and resolve discrepancies to maintain accurate records. Monitor accounts payable aging, ensuring outstanding items are current and addressed in a timely manner. Communicate effectively with staff and vendors to support timely processing and resolve issues. Monitor outstanding purchase orders and follow up to ensure timely closure once goods or services are received. Assist with year-end processes, including reviewing and closing purchase orders and supporting accrual decisions. Follow established financial procedures and internal controls, reporting any discrepancies or concerns. Support audit preparation by maintaining complete and organized documentation. Identify and suggest improvements to accounts payable processes to increase efficiency and accuracy. Provide guidance to staff on accounts payable procedures as needed. Assist with system updates or process changes when required. Stay current with state and district policies to ensure compliance. Provide backup support for other accounting and clerical roles as needed. Assist visitors and staff in a professional and helpful manner. Maintain confidentiality of financial and departmental information. Maintain reliable attendance in a role essential to daily operations. Perform other duties as assigned to support the accounts payable function.

QUALIFICATIONS:

High school diploma or G.E.D. 30 credited college hours OR five years of experience as a secretary or similar office experience preferred Special Knowledge/Skills: Proficiency in typing and data entry Ability to communicate effectively both verbally and in writing Operation of 10 key calculator Working knowledge of general office procedures and the operation of computers and common office equipment Knowledge of basic bookkeeping Knowledge of basic internal controls/payment procedures Knowledge of purchase order systems preferred Knowledge of common software packages such as Microsoft Word and Excel

OTHER INFORMATION:

Working Conditions Mental/Physical Demands/Environmental Factors: Ability to concentrate (detailed work), communicate effectively (verbal and written); interpret policy, procedures, and data; reason, understand verbal instructions, analyze, and differentiate, memorize, read, coordinate district functions, compile, compute, instruct, and maintain emotional control under stress. Light lifting and carrying (under 15 pounds), sitting, standing, walking, kneeling, repetitive hand motions, hearing, speech, visual acuity, driving, travel (occasional in district travel), inside. The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required. #J-18808-Ljbffr Lamar Consolidated ISD