Personal Assistant to the CEO

Job Description
Job Description
Job Title: Personal Assistant to the CEO
Locations: Gambrills, Ellicott City
Reports to: CEO
Schedule: Full-time, Monday-Friday, 8:00 AM - 5:30 PM (occasional Saturdays)
Compensation: $18-$21 per hour , based on experience
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About Us
Bambini Montessori Academy is a growing Montessori-based childcare organization dedicated to nurturing children ages infant to 5 years old through a holistic, hands-on learning approach. We're seeking a dependable, motivated, and highly organized Personal Assistant to the CEO who will provide direct, day-to-day support across our locations in Gambrills, Ellicott City.
This position is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys variety in their day, and can confidently step into different roles when needed to support the smooth operation of the organization.
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Position Overview
The Personal Assistant will work closely and directly with the CEO—both in person and on the go—to manage administrative, operational, and project-based tasks. The ideal candidate is proactive, organized, flexible, and comfortable driving between locations and handling a wide range of responsibilities.
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Key Responsibilities
* Provide comprehensive administrative and personal support to the CEO while maintaining confidentiality and professionalism.
* Manage calendars, appointments, schedules, and travel arrangements.
* Attend meetings alongside the CEO to take notes, manage follow-ups, and ensure timely completion of action items.
* Communicate on behalf of the CEO with staff, families, and external partners.
* Assist in organizing events, tours, staff meetings, and special projects across multiple locations.
* Step into various roles when needed to ensure smooth operations (e.g., greeting families, helping coordinate classrooms, or supporting staff coverage).
* Run errands, manage on-the-go tasks, and handle time-sensitive responsibilities.
* Support marketing, recruitment, and enrollment efforts as needed.
* Maintain strong organization and attention to detail in a fast-paced, changing environment.
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Qualifications
* Previous experience as a personal assistant, executive assistant, or operations coordinator (experience in childcare, education, or small business a plus).
* College degree preferred.
* Strong organizational, communication, and multitasking skills.
* Professional, reliable, and trustworthy with the ability to handle sensitive information.
* Must have a valid driver's license , reliable transportation , and be comfortable driving between locations regularly.
* Proficient in Google Workspace, Microsoft Office, and general office systems.
* Able to work independently and anticipate needs before they arise.
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Ideal Candidate
You're resourceful, dependable, and thrive on variety. You can shift gears easily—whether it's preparing documents, coordinating schedules, supporting an event, or helping out in a center. You enjoy being the right hand to a busy CEO and take pride in staying one step ahead.
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Compensation & Benefits
* Hourly Rate: $18-$21 (based on experience)
* Schedule: Monday-Friday, 8:00 AM-5:30 PM
* Company-provided laptop, phone, and gas card
* Paid time off and holidays
* Professional development and training opportunities
* Supportive, family-oriented work culture
* Opportunity for growth within a rapidly expanding childcare organization