Assistant Project Manager

At NNI Construction, we’re building more than just projects – we’re building careers. We offer a supportive and collaborative environment where individuals are encouraged to grow, contribute meaningfully, and bring their whole selves to work. As a growing company with a family-like culture, we’re committed to fostering an inclusive workplace with clear opportunities for advancement, flexible work arrangements where feasible, and a culture grounded in innovation and integrity. At NNI, you’re not just taking a job – you’re joining a team where you can thrive, belong, and build a future you’re proud of.

Purpose of the Job

The Assistant Project Manager (APM) supports the Project Manager (PM) and Project Executive (PX) in the coordination, administration, and execution of construction projects from pre‑construction through closeout. This role plays a critical part in maintaining project organization, facilitating communication among stakeholders, and ensuring that all project documentation, logistics, and vendor coordination tasks are completed efficiently and accurately.

Job Responsibilities

Project Coordination & Administration

• Attend all meetings as directed by the Project Executive (PX) and assist in meeting documentation and follow‑up.
• Support the Project Manager with daily project management tasks, ensuring seamless communication and execution between teams.
• Create and maintain boilerplate scopes of work for subcontractors and vendors.
• Prepare and manage procurement and submittal logs, ensuring timely submissions, reviews, and approvals.
• Develop and maintain drawing logs and ensure all drawing sets are current and properly distributed.
• Request, track, and secure CAD files and other design documentation.
• Initiate and manage internal communication channels (project‑specific chats, shared drives, folders) to ensure information is organized and accessible.
• Print drawings, specifications, and other required documents for field and office teams.
• Assist in setting up travel for Superintendents and Project Managers as needed.

Site Setup & Logistics

• Coordinate initial jobsite setup, including Outbuild systems, temporary utilities, fencing, dumpsters, toilets, and other required on‑site facilities.
• Prepare white‑glove delivery documents and project‑specific logistics plans.
• Manage and maintain vendor coordination, ensuring all contacts, scopes, and project directory information are current.

Project Documentation & Compliance

• Support preparation and maintenance of project records, including contracts, submittals, drawings, and change orders.
• Oversee completion of the Subcontractor Schedule of Values (SSOV) with all subcontractors, ensuring accuracy and timely submission.
• Manage project closeout documentation, including final reports, manuals, and turnover gift issuance to clients or owners.

Team & Client Support

• Serve as a liaison between project stakeholders, including internal teams, subcontractors, vendors, and owners.
• Anticipate and respond to administrative and logistical needs to keep projects running smoothly.
• Maintain a proactive, solutions‑oriented approach in all communications and project activities.

Working Relationships

Other key stakeholders

Job Role Information

Travel

5‑10%

Benefits

• 401(k) with company match

Education & Experience

• Bachelor’s degree in Construction Management, Engineering, Business Administration, or a related field preferred.
• Minimum of 2 years of verifiable professional experience, ideally in construction or project coordination.
• Prior exposure to construction industry practices, terminology, and workflow is a plus.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Drive).
• Familiarity with construction management software or digital project tools (Procore, PlanGrid, Bluebeam) is preferred.
• Ability to read and interpret construction drawings, schedules, and specifications.

Professional Skills

• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in documentation and follow‑through.
• Self‑motivated, dependable, and capable of working independently or as part of a collaborative project team.
• Positive attitude with a commitment to learning and professional growth within the construction field.

Equal Opportunity Employer, including disabled and veterans.