General Office Assistant

Job Description

Job Description

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our executive team. The ideal candidate will possess strong administrative skills and the ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle various responsibilities, from calendar management to event planning, while maintaining a high level of professionalism.

Duties

• Manage and maintain executive calendars, including scheduling appointments and coordinating meetings.
• Provide executive administrative support, including preparing documents, reports, and presentations.
• Assist with event planning and coordination for corporate functions and meetings.
• Handle bookkeeping tasks using QuickBooks and manage office expenses.
• Perform data entry, filing, and clerical duties to ensure smooth office operations.
• Maintain office management tasks, ensuring that supplies are stocked and equipment is functioning properly.
• Utilize Microsoft Office Suite, Google Workspace, and DocuSign for various administrative tasks.
• Conduct proofreading and transcription of documents as needed.
• Exhibit excellent phone etiquette while managing multi-line phone systems and responding to customer inquiries.
• Provide exceptional customer service to clients and visitors at the front desk.

Requirements

• Proven experience as a Personal Assistant or in an administrative role with relevant experience.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications.
• Familiarity with QuickBooks for bookkeeping purposes is preferred but not mandatory.
• Excellent typing skills with attention to detail for data entry and transcription tasks.
• Strong communication skills, both written and verbal, with a focus on professional phone etiquette.
• Ability to work independently as well as collaboratively within a team environment.
• Experience in project coordination or office management is a plus. This position offers an exciting opportunity for individuals looking to grow their career in a dynamic environment while supporting key executives in their daily operations.
• Must have valid drivers license and clean driving record.
• No visible tattoos or piercings.
• Business casual attire required.
• Includes some weekend days.