Recreation Supervisor

Recreation Supervisor

Under the direction of the assigned supervisor, the Recreation Supervisor develops, coordinates, administers, and supervises a variety of recreation and community service programs and activities and performs related duties as required.

Essential duties and responsibilities may include, but are not limited to the following:

• Plans, coordinates, and administers various recreational programs, including aquatics programs, contract classes, sports activities, youth programs, special events, and private facility rentals.
• Analyzes and evaluates programs and participation.
• Develops program goals and objectives.
• Supervises, trains, schedules, and evaluates assigned staff and volunteers.
• Evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action.
• Plans and oversees the operations of community centers.
• Designs, develops, and implements field, facility, and gym user procedures.
• Develops master seasonal plans and allocates use of fields, facilities, and gyms.
• Recruits, interviews, selects, and trains sports officials, volunteers, contractors, and vendors.
• Reviews field/facility use applications, insurance certificates, business licenses, and other required documents.
• Processes fingerprinting and background checks for volunteers.
• Processes invoices, contractor payments, and customer refunds.
• Prepares and processes contracts and agreements and monitors insurance renewals.
• Resolves customer satisfaction issues both externally and internally.
• Assists with the development and implementation of policies, procedures, and manuals.
• Represents the City on various boards, committees, community groups, and professional organizations.
• Researches the latest trends in leisure and recreation programs and implements them when appropriate.
• Assists with the preparation of budgets and the purchase of equipment and supplies.
• Oversees daily balancing, banking functions, and account reconciliations.
• Monitors and maintains registration and facility rental software.
• Reviews and approves incident reports, equipment safety, facility checklists, and pool logs.
• Inspects facilities and grounds and coordinates repair or maintenance of facilities, pools, equipment, or vehicles.
• Develops and implements marketing strategies.
• Assists with the creation and distribution of marketing materials, including email blasts and social media content.
• Updates and maintains division/program webpages.
• Writes and administers grants for various programs and projects.
• Safely operates City vehicles and equipment.
• Performs other duties of a similar nature and level as assigned.

Education, Training and Experience Guidelines:

Associates Degree in a related field and two (2) years of professional Recreation Administration experience, including one (1) year of supervisory experience. Equivalency will be considered thirty (30) college semester units in a related field supplemented by one additional year of required work experience. Bachelor's Degree in a related field may substitute for one year of required work experience.

Knowledge of:

• City policies and procedures.
• Principles and practices of public administration.
• Principles and practices of effective employee supervision.
• Principles and practices of administrative management.
• Principles and practices of contract administration.
• Principles and practices of recreation program administration.
• Principles and practices of aquatic programming.
• Principles and practices of public relations and marketing.
• Principles and practices of basic accounting.
• Principles and practices of conflict resolution.
• Principles and practices of project management.
• Principles and practices of strategic planning.
• Principles and practices of event planning.

Skill and Ability to:

• Use initiative, discretion, and judgment within established procedures, guidelines, and rules.
• Define problems, establish facts, and draw valid conclusions.
• Manage situations requiring diplomacy, fairness, firmness, and sound judgment.
• Interpret and apply City, state, and federal policies, laws, and regulations.
• Manage staff, delegate tasks and authority, and evaluate staff performance.
• Build effective teams and provide efficient customer service.
• Communicate effectively, both verbally and in writing.
• Operate a personal computer and various software applications.
• Establish and maintain cooperative working relationships with department heads, managers, supervisors, employees, vendors, contractors, businesses, schools, external public and private agencies/organizations, and the general public.
• Apply safe work practices.

Physical Demands & Working Environment:

• This position works primarily in an indoor office environment, and in close proximity to other workers, but also outdoors in the field, exposed to weather, such as wind, heat, cold, and rain
• The incumbent shall be exposed to those conditions normally encountered in a business office environment
• Positions in this class typically require balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, talking, hearing, seeing, and repetitive motions with or without reasonable accommodation
• Medium Work: Exerting 20 to 50 pounds of force occasionally (up to 1/3 of workday), and/or 10 to 25 pounds of force frequently (1/3 to 2/3 of workday), and/or greater than negligible up to 10 pounds of force constantly (2/3 or more of workday) to move objects. Physical Demand requirements are in excess of those for Light Work
• Incumbents must be able to see and hear in the normal range, with or without correction, and communicate verbally and in written form with great facility and must be able to be understood
• Incumbents must have the stamina to work long hours and overtime if assigned, and must be willing to work an irregular schedule, which may include weekends, holidays, evenings, and varying shifts