Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support a local government organization in Upland, California through a Contract assignment. This position focuses on keeping invoices moving efficiently from receipt through approval so payments are completed accurately and on time. The ideal candidate will bring strong accounts payable experience, sound coding skills, and the ability to maintain organized financial records while supporting year-end and upcoming budget activities.

Responsibilities:
• Review incoming invoices, assign the appropriate accounting codes, and prepare them for timely internal approval.
• Monitor invoice progress from intake through payment to help ensure complete tracking and accurate processing.
• Route billing documents for review, follow up on required updates, and submit revisions when adjustments are needed.
• Prepare journal entries that support accounts payable activity and related financial recordkeeping.
• Assist with purchase order carryforward tasks as part of fiscal year preparation and continuity of spending records.
• Enter requisitions connected to upcoming budget needs and help maintain accurate purchasing documentation.
• Support check run readiness by confirming invoice details, coding accuracy, and approval status before payment is issued.
• Maintain organized accounts payable files and records to support reporting, audit readiness, and day-to-day operations.• Experience performing accounts payable duties in a detail-oriented office environment.
• Ability to process invoices accurately and apply correct accounting or expense codes.
• Familiarity with check run support and payment processing coordination.
• Working knowledge of journal entries and basic accounting documentation.
• Ability to manage multiple invoices at different stages while maintaining strong attention to detail.
• Experience entering requisitions or supporting purchasing-related administrative work.
• Strong organizational skills and the ability to meet deadlines in a structured, high-volume setting.