Executive Assistant To Real Estate Sales Agent

Job Description

Job Description

Join a 20-year top-producing real estate advisor as their Executive Assistant. This is a high-impact, fast-paced role for someone who thrives on ownership, speed, and results — not routine administrative work. You'll manage CRM database, coordinate marketing and transactions, and help drive the growth of a referral-based business serving clients from $500,000 first-time buyers to $5M+ luxury clientele. The ideal candidate is detail-oriented, enjoys systems, and is energized by a full plate. If you want a role where your initiative is rewarded and your day never looks the same twice, this is it.

$23 - $25 hourly

• Manage and maintain client pipeline and CRM (Cloze) to ensure no lead, listing, or closing falls through the cracks
• Coordinate listing marketing, including social content, email campaigns, and direct mail/postcard sequences
• Execute consistent client follow-up and systems 

• 2+ years of experience in an executive assistant or client operations role (real estate experience preferred, not required)
• Strong written communication skills 
• Comfortable learning and managing software
• Comfortable and curious with AI 
• Highly organized with strong follow-through and attention to detail
• Self-starter who takes initiative and works well with minimal oversight
• Thrives in a fast-paced environment
• Decisive and direct communicator 

We're part of Summit Sotheby's International Realty, the exclusive Wasatch Front affiliate of the global Sotheby's brand — a name that carries weight in fine living and fine art for nearly 300 years. That affiliation gives clients global reach and marketing resources most local firms can't match.

But the brand is only half the story. Our practice runs on one principle: clients get more than they expect, every time. Built on referrals, not transactions, we operate with intention, run on real systems, and hold a high bar for professionalism. The people who thrive here take their work seriously, take care of clients as they mean it, and show up ready to perform.