Accounts Payable Specialist

Job Description

Job Description

We are looking for a detail-oriented Accounts Payable Specialist to support a busy finance team in Peoria, Arizona. This is a Contract position with an open-ended term expected to last at least 2 months, and it will be performed on-site. The person in this role will help manage invoice coding, payment-related tasks, and other daily accounts payable activities across multiple campuses and departments, requiring strong accuracy and organization.

Responsibilities:

• Review and assign proper accounting codes to invoices received through Concur and Sage Intacct for a range of departments and account structures.

• Process routine accounts payable tasks, including handling receipts, utility bills, and other invoice items submitted through shared inboxes and internal systems.

• Support check processing activities during scheduled workdays, helping the team maintain timely payment workflows.

• Manage invoice and receipt details for purchases such as Home Depot transactions, ensuring charges are recorded accurately and prepared for payment.

• Assist with manual accounts payable work that requires careful verification and follow-up to keep records current and complete.

• Work across financial information tied to 18 campuses, applying close attention to department allocations and account numbers.

• Learn and use Concur effectively, with training provided, to help maintain efficient invoice processing and documentation.

• Contribute to daily backlog reduction and ongoing payment operations as the department works with a smaller accounting team.

• Prior experience in accounts payable, including invoice processing and coding.

• Ability to support check runs and other payment-related accounting tasks.

• Familiarity with coding invoices accurately across multiple accounts or departments.

• Strong attention to detail when reviewing receipts, bills, and invoice data.

• Comfort working with accounting platforms such as Concur and Sage Intacct, or the ability to learn them quickly.

• Ability to stay organized while handling manual processes and a steady volume of transactional work.

• Availability to work part-time on-site in Peoria, Arizona, Monday - Thursday, 8-hour days