Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support invoice processing and employee expense activities for a busy office in Phoenix, Arizona. This Long-term Contract position is onsite and offers an excellent opportunity for both early-career professionals and experienced accounts payable specialists to contribute to day-to-day financial operations. The person in this role will help maintain accurate payment workflows, respond to internal and external inquiries, and collaborate with accounting teams serving multiple locations.

Responsibilities:
• Manage vendor invoice, subconsultant billing, and payment request processing with a focus on accuracy and timeliness.
• Investigate outstanding payable items and resolve discrepancies by coordinating with vendors, employees, and internal teams.
• Partner with regional accounting staff to support routine accounts payable functions across multiple offices.
• Respond to questions from vendors and employees regarding payment status, expense submissions, and related documentation.
• Examine invoices for proper approvals, tax treatment, and general ledger allocation before entry and payment.
• Participate in scheduled payment processing activities, including check runs and related disbursement tasks.
• Review employee expense reports for policy compliance and follow up on missing receipts or unsupported charges.
• Provide cross-coverage for teammates when workload demands or absences require additional support.

• Working knowledge of core accounting practices, including invoice review, account coding, and payment processing.

• Proficiency with Microsoft Excel and accounting systems used for day-to-day transaction management.

• Experience using Deltek Costpoint or a similar enterprise accounting platform.

• Familiarity with Navan or another employee expense management system.

• Strong analytical and problem-solving abilities with careful attention to detail.

• Ability to balance multiple priorities while working both independently and collaboratively.

• Clear and attentive communication skills when interacting with employees, vendors, and internal stakeholders.