Court Administration Asstant Senior

What We Offer We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program. Click here to learn more! Job Type Classified – Judicial CPR Department D800 Superior Court About the Position The Court Administration Assistant Senior supports the Civil Department by providing a wide variety of specialized support on highly responsible assignments that require broad and advanced knowledge of the justice system. The ability to work independently and utilize critical thinking to select and apply the proper established policies and procedures while solving a wide variety of complex issues is paramount to success in this role. Standard Judicial Branch business hours are Monday through Friday from 8 am to 5 pm. This position may allow for a hybrid schedule dependent on the needs of the Judicial Branch following a probationary period of six months. About The Superior Court The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law…every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety. Salary Pay Range Min - 1st Quartile - Mid - Max $21.25- $24.56 - $27.88 - $34.50 The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $22.87-$24.56. This position is Non-Exempt under the FLSA. Position Qualifications Education: High school Diploma or GED Experience: Three (3) years of progressively responsible legal, court, justice system or administrative support related experience OR Combined education and experience qualifications: Post‑secondary education may substitute for the required experience on a year for year basis. Our Preferred Candidate has: Bilingual in Spanish Knowledge, skills, and abilities: Knowledge of: Court policies and procedures, legal terminology, office procedures and practices, and the legal requirements for processing court documents Customer service standards and procedures The following programs and equipment: MS Outlook, Word, Excel, iCIS, OnBase, eFile, multi‑telephone system, facsimile, and copy machine Skill in: Verbal and written communication Creating, composing, and editing written materials using excellent grammar, spelling, and punctuation Use of personal computers and related software applications Ability to: Expeditiously and accurately follow brief written and oral instructions Coordinate and prioritize work activities for self and others Essential Job Tasks Reviews weekly reports and automated printed documents for sufficiency of information, conformity, jurisdiction, completeness, timeliness, and all required supporting documentation, demonstrating a high level of attention to detail Enters into and retrieves data from automated case management tracking system; assigns applicable codes; cross references documents for future retrieval; accesses documents by using various indices; follows established procedures for updating and purging records Files and retrieves legal documents and related case materials; maintains the order of documents; purges documents; assembles documents, identifies and organizes documents for transfer to the archives; retrieves records from archives Types and prepares a variety of material such as notices, letters, and other legal documents into finished form; composes letters in response to requests for general information; checks for completeness prior to sending cases to judicial officers. Supports the successful execution of new projects Maintains a high standard of customer service by answering complex process questions from the public, judicial officers and staff Responds to live chat inquiries from the public using clear, professional, and courteous communication. Demonstrates excellent grammar, spelling, punctuation, and attention to detail, with the ability to compose and convey information accurately, clearly, and professionally Explains general civil procedures both at the counter and over the telephone; assists the general public, law enforcement agents, attorneys and their staff, and other employees with locating information, documents, and other related materials Reviews and processes reports to ensure cases are properly managed and case flow activities comply with statutory and rule-based timelines, including Cal‑Actis and other case flow management reports Cross‑trains in Arbitration to manage arbitration cases, including: assigning arbitration cases to arbitrators; reviewing attorney arbitrator appointments; ensuring attorney information is kept up to date Cross‑trains in Lower Court Appeals (LCA) cases to perform all necessary processing of LCA cases Working conditions While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. Additional Information Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs. Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances. All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant. The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full‑time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit or Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department. The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer. About The Judicial Branch of Arizona in Maricopa County is comprised of Superior Court, Adult Probation and Juvenile Probation, which includes juvenile detention. The Judicial Branch in Maricopa County is the fourth largest trial court system in the nation and, along with its 3,200 employees, is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to services, and providing innovative, evidence-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. Our mission is clear and simple: We are dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidence-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. In pursuit of this mission, our employees are reminded to keep our vision as part of their daily work—committing themselves to excellence and the principles inherent in the Rule of Law… every person, every day, every time. For more information, visit #J-18808-Ljbffr Maricopa County