Accounts Payable Specialist

Job Description

Job Description

Description:

JOB TITLE: Accounts Payable Specialist

REPORTS TO: Sr. Staff Accountant

JOB STATUS: Full Time

FLSA STATUS: Non-Exempt

DATE: June 6, 2025

JOB SUMMARY:

The Accounts Payable Specialist will play a key role in managing and executing the company’s accounts payable processes with accuracy, efficiency, and adherence to Generally Accepted Accounting Principles (GAAP). This position requires a high level of attention to detail, strong organizational skills, and the ability to meet deadlines consistently. The ideal candidate will be dedicated, disciplined, and possess strong analytical abilities, ensuring financial transactions are processed correctly and timely. The role operates in a fast-paced environment, requiring proactive problem-solving and effective collaboration across departments.

ESSENTIAL FUNCTIONS:

• Process vendor invoices, payments, and disbursements while maintaining accurate records.
• Match, verify, and reconcile invoices with purchase orders and contracts.
• Perform monthly accounts payable reconciliations and resolve discrepancies.
• Ensure timely and accurate payment processing, including electronic transfers and checks.
• Maintain vendor records, ensuring compliance with company policies and regulatory requirements.
• Assist with month-end close activities, including journal entries related to accounts payable.
• Collaborate with the accounting team to provide supporting documentation and reports as needed.
• Respond to vendor inquiries and manage relationships professionally.
• Ensure compliance with internal controls, financial policies, and GAAP standards.
• Other responsibilities as assigned in support of the company.

WORK ENVIRONMENT:

• Office setting with collaborative and success-driven culture.
• Minimal travel required.

PHYSICAL DEMANDS:

• Sitting for prolonged periods.
• Repetitive typing and data entry.
• Lifting up to 10 pounds.

WORK SCHEDULE:

• Flexible work schedule with general office hours: Monday-Friday, 7 AM - 4 PM or 8 AM - 5 PM.

ControlTouch Systems is committed to providing equal employment opportunities (EEO) to all individuals regardless of age, color, national origin, disability, race, religion, gender, sexual orientation, genetic information, or other protected characteristics, in compliance with federal, state, and local laws. We also provide reasonable accommodations for qualified individuals with disabilities.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong familiarity with accounts payable processes, invoice validation, and payment cycles.
• Excellent analytical and problem-solving skills with a high level of accuracy.
• Strong communication skills (written and verbal).
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and experience with QuickBooks Enterprise.
• Ability to multitask in a fast-paced environment while maintaining high-quality work.
• Detail-oriented and highly organized, with strong follow-through on tasks.
• Self-driven and proactive, with a strong ability to manage deadlines effectively.

EDUCATION, EXPERIENCE, AND QUALIFICATIONS :

• High School diploma or equivalent
• 3 to 5 years of experience in accounts payable or related accounting roles.
• Experience in a multi-entity or construction environment is a plus.
• Experience with QuickBooks, Smartsheet, or ERP accounting systems is a plus.
• Knowledge of US GAAP and financial reporting standards is beneficial.
• Legally authorized to work in the United States.