Asset Management Specialist

About this job Location: Concert Drive (Virginia Beach, VA) Department: Corporate Support Schedule: Monday-Friday, 8 hour days, Overtime if needed Clinical Status: Non-Clinical How you’ll make an impact As an Asset Management Specialist you’ll play a vital role in advancing our mission. In this position, you’ll be responsible for providing critical asset and records management to support production requirements across multiple facilities globally. Position supports thousands of items of facility-related and medical equipment throughout the organization. Serves as primary vendor coordinator and equipment service specialist for all PMs, calibrations, and corrective maintenance. Provides key audit support for both internal and external audits. Owns and maintains the Computerized Maintenance Management System (CMMS) including providing training as required across the company. Integrates with Space group as it relates to facility enhancements and required actual building drawing amends in support of the CMMS. Your work will have purpose every single day, contributing directly to life-changing outcomes. What you’ll do Help Desk: Receives, reassigns, and completes requests for the Service Now system for all LifeNet Health locations in a timely manner, covering requests for internal services, external services, repairs, housekeeping, building maintenance, etc. Provides support for all nationwide locations’ facilities and building issues. Primary source for Service Vendors including identifying, qualifying, on-boarding and scheduling. Under the supervision of leadership, coordinates required due services for nationwide locations monthly; schedules equipment maintenance activities (including preventive, corrective, calibration, etc.); issues purchase orders, handles quotes, and schedules vendor services for on-site and shipping; reconciles status of all due services. Creates, monitors, and routinely reports key performance indicators to ensure stable operations, continuous improvement of equipment reliability, and timely completion of tasks, projects, and maintenance schedules. Generates reports as requested for evaluation of costs, asset management, and ownership. Audits/Data & Records: Provides key audit support for both internal and external audits. Under the supervision of leadership, position is responsible for each of the following areas of regulated databases, documentation, and processes including when they are called upon in audits, both internally and externally: (1) CMMS: Responsible for master data creation, maintenance planning, vendor coordinator, vendor work orders, various compliance reports for Quality and training where needed. (2) Contract Management Software: Work directly with vendors to create, revise, and uphold service agreements, price quotes, and contracts as related to facility-equipment and facility-locations nationwide. Primary interface for the Consignment Freezer program and contracts (3) Electronic Records: Creates and maintains required documentation and archived records for equipment files, biohazard waste manifests, leases, numbering logs (for various equipment), Certificates of Insurance, etc. Maintains fleet services, including current inspections, vehicle insurance policies, vendor maintenance, and fuel cards for each vehicle. Documentation Liaison: Receives service invoices for reconciliation. Works closely with department managers, Accounting, and Purchasing to ensure vendor invoices are paid and are charged to the correct GL account and cost center. Under the direction of leadership, reconciles payments for utilities and security deposits as well as collaborates with landlord regarding repairs and individual site grievances. Acts in accordance with Authority Having Jurisdiction (AHJ) regulatory organizations, providing inspections and test certifications. What you’ll bring Minimum Requirements: High Schol Diploma or GED Valid State Driver’s License TWO (2) Years – Related experience to include electronic records management systems and related customer services ONE (1) Year – Computerized Maintenance Management System (CMMS) experience and Help Desk Management System Preferred Experience/Skills/Certifications: Associate Degree – Business and Systems Management Studies Lean Certification - White Belt/Green Belt THREE (3) Years – Experience scheduling repairs and maintenance of equipment, facility related requests and/or audit support THREE (3) Years – Scheduling vendors and coordinating with Production Managers ONE (1) Year – Nuvulo CMMS and Service Now Key Knowledge, Skills, & Abilities Proficient in MS Office: PowerPoint, Excel, Word, Outlook, Microsoft Suite Communication Skills: Verbal and written communication skills; ability to communicate and build relationships with all professionals at different levels within the organization Regulatory Standards: Knowledge of regulatory agency standards (i.e., OSHA, ISO, FDA) Attention to detail: Able to perform tasks thoroughly and with care; checks work to ensure high degree of accuracy/completeness and early/on-time delivery Time Management: Able to prioritize multiple competing priorities and manage workload. Demonstrated ability to effectively prioritize and manage multiple time sensitive projects, multitask, identify project interdependencies and potential risks/pitfalls Administrative Skills: Knowledge of Procurement and Accounts Payable processes Collaboration and Troubleshooting: Able to collaborate with internal departments to resolve asset and service-related issues Why join Lifenet Health When you join LifeNet Health, you’re not just taking a job, you’ll be part of a mission-driven community dedicated to making a global impact through regenerative medicine. You’ll be part of a workplace that values authenticity, collaboration, and the drive to make a difference. We recognize that great work happens when people feel supported. That’s why our total rewards package is designed to help you thrive both professionally and personally. Here’s how we support YOU: Affordable Medical, Dental, and Vision Coverage - Comprehensive care that won’t break the bank. Profit Sharing Plan - Share in the success you help create. 403(b) Retirement Plan - Invest in your future with confidence. Paid Parental Leave - 6 weeks to bond with your newest family member. Corporate Sponsored Events - Celebrate milestones and build connections. Generous Paid Time Off - Because balance matters: 18 vacation days (based on position, tenure, and state laws) 9 sick days (subject to local and state regulations) 9 holidays (7 standard + 2 floating) Flexible Work Program - For approved roles, how and where you perform best. Tuition reimbursement - We invest in your growth and education. Career & Leadership Development - Expand your impact and potential. Wellness Program - Prioritize your health with holistic resources. Employee Assistance Program (EAP) - Support for you and your household. Incredible teammates - Collaborate with passionate, dedicated professionals. Note: All benefits are subject to eligibility requirements and may be modified at any time, with or without notice, unless otherwise required by law. This job posting does not constitute an employment contract and does not alter the “at-will” nature of employment at LifeNet Health. Compensation Salary Range: $22.40 - $29.87 hourly Final compensation will be based on factors such as geographic location, qualifications, and prior relevant experience. Actual compensation may be higher based on the successful candidate’s knowledge and relevant experience. Equal Opportunity Employer LifeNet Health is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status. As part of our commitment to safety, we maintain a drug-free workplace and conduct pre-employment substance abuse screening. #J-18808-Ljbffr