Events Coordinator

Department: Sales Reports to: Director of Sales Salary: starting at $57,000, full-time Position Summary Maui Ocean Center is seeking an Events Coordinator to serve as the primary on-site contact for group, public, and private events. This full-time role is ideal for a highly organized, energetic professional who thrives in a fast‑paced environment and is passionate about creating exceptional guest experiences. The Events Coordinator oversees events from booking through execution, collaborating across departments to ensure seamless operations and outstanding service. Key Responsibilities Manage group, public, and private events from booking through completion Serve as primary client contact and coordinate with Sales, F&B, Marketing, and Operations Create and manage Event Orders (EOs) to ensure seamless execution Oversee on-site event setup, operations, and breakdown Conduct site inspections and client tours Build strong client relationships and complete post-event follow-ups Support marketing, special events, and sales initiatives Manage event calendars, client meetings, and assist with payments Travel as needed, including trade shows Qualifications & Skills Bachelor’s degree in business, hospitality, marketing, or related field or 3–5 years of event planning experience Sales experience preferred Familiarity with F&B operations Ability to collaborate cross-functionally with marketing and creative teams Strong sense of brand presentation and guest experience Strong organizational, time management, and communication skills Detail‑oriented, adaptable, and able to manage multiple prioritiesConfident, professional communicator in client‑facing environments Comfortable learning new technology (RocketRez a plus) Self‑motivated, dependable, and service‑oriented with a positive attitude Work Environment / Physical Requirements Ability to lift 35 lbs. and assist with event setup Must be able to work a flexible schedule including weekends, holidays, and variable shifts due to a 365‑day operating environment Work responsibilities include a mix of in-office activities, on-the-road client engagements, and evening event support Benefits Unlimited daily aquarium access during normal business hours for employee, spouse, children, and immediate family. Paid Time Off – accrued based on hours worked (PT and FT eligible). Health insurance coverage including Medical, Dental, and Vision. Group Life Insurance and 401(k) retirement plan (eligibility requirements apply). Discounts on Food & Beverage and Retail purchases (restrictions may apply). Employee EV charging (restrictions may apply). #J-18808-Ljbffr