Administrative Asst/Exec. Asst 1 (0-2 years)

We are looking for an experienced and dependable Administrative Assistant to support a property management leadership team in Virginia. This is a long-term contract opportunity requiring onsite presence five days per week and offers the chance to contribute to daily operations, reporting, vendor coordination, and executive-level administrative support. The ideal candidate is highly organized, communicates professionally in writing and verbally, and is comfortable working directly at a client site while managing multiple priorities with accuracy and discretion.Responsibilities:• Provide day-to-day administrative support to property management leadership, including the Director of Operations and Community Manager, to help keep regional activities organized and on schedule.• Prepare, distribute, scan, file, and maintain contracts, change orders, and related documentation for capital projects and service providers.• Code regional invoices, track payable activity in portfolio systems, review items daily for progress, and share routine status updates with the team.• Serve as backup support for accounts payable processing and provide additional administrative coverage during extended team absences when needed.• Coordinate vendor setup, assist with property onboarding tasks, gather pricing information, and help maintain accurate records across operational platforms.• Create, update, and organize standardized templates, operating procedures, organization charts, and other internal documents used by the property management team.• Monitor service request and tenant support platforms to confirm information remains current, requests are closed in a timely manner, and recurring reports are distributed to leadership and engineering contacts.• Arrange meetings, training sessions, and team events by managing calendars, preparing materials, ordering refreshments, recording detailed notes, and sending follow-up communications.• Support employee onboarding and offboarding activities by helping establish or remove system access, training team members on portfolio tools, and maintaining required checklists and files.• Process expense reports, track key deadlines, and review tenant survey feedback to alert leasing and property management staff to concerns that require follow-up.