ADMIN ASSISTANT

Administrative Assistant

Huntleigh USA – Washington Dulles International Airport (IAD)

Pay Rate: $25.00 per hour Schedule: Full-Time Work Schedule: Monday–Friday (Weekends and Holidays as Needed) Location: Washington Dulles International Airport (IAD), Dulles, VA

Join the Huntleigh USA Team

Huntleigh USA is actively seeking a highly organized, detail-oriented Administrative Assistant to support our airport operations at Washington Dulles International Airport (IAD). If you thrive in a fast-paced environment, enjoy working with people, and take pride in keeping operations organized and running efficiently, we want to hear from you.

This is an excellent opportunity to build your career with a nationally recognized aviation services company. We are hiring immediately and looking for dependable professionals who are ready to make an impact.

About Huntleigh USA

For over 50 years, Huntleigh USA has been a trusted provider of aviation and security support services for commercial and private aviation operations throughout the United States. Our commitment to safety, security, operational excellence, and exceptional customer service has made us a preferred partner for airports, airlines, and private aviation clients nationwide.

Our services include aviation security, aircraft cleaning, passenger services, wheelchair assistance, charter screening, baggage security, access control, janitorial services, aircraft guarding, crew transportation, and a variety of operational support services.

Position Summary

Reporting directly to the General Manager, the Administrative Assistant provides administrative and operational support to ensure the efficient day-to-day operation of the airport location. This role requires exceptional organizational skills, accuracy, professionalism, and the ability to manage multiple priorities while maintaining confidentiality.

Essential Responsibilities

• Review new hire paperwork to ensure all required documents are complete and accurate.
• Review termination paperwork for completeness and compliance.
• Submit new hire, termination, and personnel change documentation to Corporate Human Resources.
• Process employment verification requests.
• Perform payroll time and attendance data entry with accuracy.
• Maintain office supplies and coordinate office administrative needs.
• Organize employee files and maintain confidential records.
• Assist management with administrative projects and reporting.
• Provide professional customer service to employees, applicants, and management.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent preferred.
• Intermediate proficiency with Microsoft Office (Word, Excel, Outlook).
• Two to five years of administrative or office experience in a corporate or professional environment preferred.
• Human Resources experience is preferred but not required.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to multitask and work efficiently in a fast-paced environment.

What We're Looking For

• Highly organized and detail-oriented.
• Experience using Paycom preferred.
• Dependable and self-motivated.
• Professional and customer service focused.
• Able to prioritize multiple tasks with accuracy.
• Comfortable communicating with employees at all levels of the organization.
• Committed to maintaining a positive and professional work environment.

Benefits

• Competitive Pay – $25.00 per Hour
• Medical, Dental, and Vision Insurance
• Paid Training
• Career Advancement Opportunities
• Stable Full-Time Employment
• Opportunity to work in the exciting aviation industry

Huntleigh USA is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law.