Department Secretary

Job Requirements

**Job Title:** Department Secretary - Nursing (7W Medical Surgical Unit)


**Employment Type:** Full Time


**Job Description:**


The Department Secretary for the 7W Medical Surgical Unit at UM BWMC plays a vital role in ensuring the smooth and efficient administrative operations of the unit. This position requires a highly organized, detail-oriented professional who can manage multiple tasks, support nursing staff, and facilitate communication within the department. The ideal candidate will possess excellent interpersonal skills and the ability to maintain confidentiality in a fast-paced medical-surgical unit.

**Key Responsibilities:**


- Provide comprehensive administrative support to the Nursing 7W Medical Surgical Unit, including managing schedules, coordinating meetings, and handling correspondence.


- Serve as the primary point of contact for internal and external communications related to the unit.


- Maintain accurate and up-to-date records, including patient files, staff schedules, and departmental documentation.


- Assist in the preparation and distribution of reports, memos, and other official documents.


- Coordinate with nursing staff, physicians, and other hospital departments to facilitate efficient workflow and patient care.


- Manage inventory and ordering of office and medical supplies for the unit if necessary.

- Handle confidential information with discretion and adhere to hospital policies and HIPAA regulations.


- Support onboarding and orientation processes for new nursing staff as needed.


- Assist in organizing departmental events, training sessions, and continuing education activities.


- Perform other administrative duties as assigned to support the overall function of the 7W Medical Surgical Unit.


The Department Secretary is an essential member of the nursing team, contributing to the delivery of high-quality patient care through effective administrative management.

Work Experience

**Job Title:** Department Secretary


**Job Type:** Full Time


**Job Description:**


We are seeking a highly organized and professional Department Secretary to join our team. The ideal candidate will provide comprehensive administrative support to ensure the efficient operation of the department. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks simultaneously.

**Key Responsibilities:**


- Manage and coordinate departmental schedules, meetings, and correspondence


- Prepare and maintain accurate records, reports, and documentation


- Serve as a primary point of contact for internal and external communications


- Assist with the preparation of presentations and departmental materials


- Support various administrative functions to facilitate smooth departmental operations


**Additional Opportunity:**


This position also offers the opportunity to serve as an Administrative Technician (Position-1926--Rotating), providing exposure to a broader range of administrative responsibilities and professional growth within the organization.

**Qualifications:**


- Proven experience in administrative or secretarial roles


- Strong organizational and multitasking abilities


- Excellent written and verbal communication skills


- Proficiency in office software and technology


- Ability to work independently and as part of a team


Join us and contribute to a dynamic work environment where your skills will be valued and your professional development supported.