Office Manager - Berkeley

Office Manager Job Description

Location: Berkeley

Type: Full-Time

Company: Red Oak Realty

Pay Range and Benefits: Compensation $55,000-$60,000 annually. Includes a full benefits package: company-paid individual health coverage, PTO, 401(k) matching, and bonus potential. This is a full-time position.  

Who We Are

We are the largest independent real estate brokerage in the inner East Bay, and we are looking for a sharp, energetic Office Manager. 

Who You Are

You’re the heartbeat of Red Oak — part air traffic controller, part problem-solving ninja, part welcoming committee. You love a well-run ship and believe that great energy, clear systems, and genuine care for people create magic in the workplace. When something’s off, you’re the first to spot it, own it, and fix it before anyone else even notices.

You lead with warmth, wit, and strategy — effortlessly balancing hospitality with high performance. You take pride in creating a space that feels as vibrant, thoughtful, and community-minded as the East Bay itself. You’re someone who keeps people inspired, organized, and connected — all while making the day a little brighter for everyone who walks through the door.

What You'll Do

You will be responsible for managing our office located in Berkeley. This is a full-time on-site position that involves supporting agents and clients at the front desk and ensuring the office is running well, including answering phones, tracking supplies, confirming equipment is operational, troubleshooting issues, etc.

As an inquisitive and nimble individual, you:

• Manage projects on tight timelines, take on the responsibility of keeping the office running smoothly, and create a positive and welcoming environment for our agents.
• Assist Broker with agent license renewals.
• Work closely with other Office Managers to ensure seamless company wide support.
• Cross train with other Office Managers to provide support as needed.
• Have experience managing an office. Prior real estate knowledge is preferred but not required. 
• Offer new ideas to improve the office, as well as the company’s operational systems.
• Inter-Departmental interaction with marketing and transaction team projects.
• Physical Requirements: Must be able to lift 40lbs and be on your feet for at least 30 minutes at a stretch.

The position requires being on site promptly at 9:00 AM, Monday through Friday, and staying until 5:30 PM. The dress code is "business casual," keeping in mind that the front desk presence is the "face of the office." You’ll be doing the following:

• Welcome clients and agents at front desk
• Receive and distribute keys and materials being dropped off for agents
• Answer phones in a professional manner and directing as needed
• Distribute mail and other documents
• Maintain an inventory of office supplies and replenishing as needed
• Office organization and maintenance (upkeep of kitchenette, conference rooms, printing supplies)
• Operation and maintenance assistance for office machines; printers/copiers, postage machine, public computers
• Take ownership of window flyer program
• Other projects as assigned, including supporting agent and company events and planning, hosting quarterly Advisory Meeting, marketing invoicing, signage oversight, etc.
  

Who You'll Work With

You’ll collaborate with some of the East Bay’s most dynamic real estate professionals — from agents and marketing mavens to visionary leaders who care deeply about people and place. 

We pride ourselves on being a fast-paced and fun-loving company that is progressive and forward-thinking. We’re a supportive, tight-knit team, so we’re looking for a great teammate! 

Why You'll Love it Here

• A supportive, collaborative culture rooted in authenticity and excellence.
• The opportunity to shape the rhythm, look, and feel of one of the East Bay’s most respected real estate brands.
• The freedom to innovate, organize, and bring creative ideas to life.
• Great benefits, bonus potential and genuine appreciation for your work.
• A front-row seat to the vibrant, community-centered world that makes Red Oak special.



Ready to lead, connect, and create a space that reflects the spirit of the East Bay?

Join us at Red Oak Realty — where every day is a chance to make things happen.