Area 3 Elementary School_Secretary 10-Month (Bob Mathis ES)

Secretary

Bob Mathis Elementary School is seeking a 10-month Secretary, who utilizes best practices to increase student achievement. The primary responsibility is to implement, deliver and promote high academic expectations to all students. The ideal candidate must work collaboratively with team members and must possess excellent written and verbal communication skills.

Perform routine tasks to provide administrative support to facilitate school operations, including managing records responding to inquiries, assisting with student affairs, and supporting staff with clerical duties. Perform duties with moderate supervision as an intermediate-level individual contributor.

Essential Job Duties:

• Maintain student records, including enrollment, withdrawal, and transcript documentation.
• Provide customer service by responding to requests and inquiries from students, faculty, staff, parents, and visitors; answering phones, greeting guests, and addressing concerns raised by various stakeholders.
• Assist with the procurement of supplies and equipment.
• Support administrative staff in managing daily office operations such as scheduling meetings/events, preparing agendas/minutes for meetings, maintaining correspondence, and organizing physical settings for meetings/events.
• Coordinate various administrative tasks, including maintaining disciplinary documentation, attendance records, and field trip arrangements, ensuring that information packages are complete and meet submission requirements.
• Ensure that all tasks completed comply with all relevant federal, state, and local laws, as well as relevant organizational policies.
• Collaborate across departments as necessary to support department and organizational objectives.
• Monitor industry trends and make suitable suggestions for improvement as appropriate.
• Participate in projects related to the development of new tools or processes aimed at improving efficiency within the organization.
• Coordinate assigned project tasks effectively to meet objectives.
• Perform additional duties as assigned.

Qualifications: High school diploma with 3 - 6 years of related experience, or Associate degree with 1 - 4 years of related experience, required.