Accounting Specialist

We are seeking a detail-oriented and organized Accounting Specialist to support both Accounts Payable (AP) and Accounts Receivable (AR) functions. This role is ideal for an accounting professional who enjoys working with numbers, maintaining accurate financial records, and collaborating across departments to support day-to-day accounting operations.

The ideal candidate is proactive, dependable, and comfortable managing multiple priorities while ensuring accuracy and efficiency in financial transactions.

Key Responsibilities

Accounts Payable (AP)

• Process vendor invoices, verify supporting documentation, and ensure accurate general ledger coding.
• Match invoices to purchase orders and receiving documents as needed.
• Reconcile vendor statements, research discrepancies, and resolve outstanding balances.
• Prepare and process payments in accordance with established payment schedules.
• Maintain organized AP records and assist with month-end closing activities.
• Communicate with vendors and internal departments to resolve invoice and payment inquiries.

Accounts Receivable (AR)

• Prepare and issue customer invoices and credit memos.
• Apply customer payments accurately and maintain up-to-date account balances.
• Monitor outstanding receivables and follow up on overdue invoices.
• Research payment discrepancies, short payments, and billing issues.
• Reconcile customer accounts and assist with collections efforts.
• Support AR reporting, account reconciliations, and month-end close procedures.

General Accounting Support

• Maintain accurate financial records and ensure proper documentation of transactions.
• Assist with account reconciliations and preparation of financial reports.
• Identify discrepancies and recommend process improvements.
• Collaborate with accounting, operations, and other departments to ensure timely processing and accurate financial reporting.
• Perform additional accounting and administrative duties as needed.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent experience will be considered.
• Previous experience in both Accounts Payable and Accounts Receivable.
• Working knowledge of accounting principles and financial recordkeeping.
• Proficiency in Microsoft Excel and general office software.
• Experience with accounting software or ERP systems.
• Strong attention to detail, organizational skills, and problem-solving abilities.
• Excellent communication and customer service skills.
• Ability to manage multiple deadlines and work independently in a fast-paced environment.