Recruiting Assistant

Overview We seek a polished, motivated individual to join our Talent Acquisition team. This role involves providing administrative support, coordinating interviews, managing candidate communications, generating offer letters, monitoring backgrounds, processing invoices, and other recruitment-related tasks. Success in this position requires attention to detail, excellent communication skills with stakeholders at all levels, and strong time management abilities to handle multiple priorities. Responsibilities Supervise networking and social events during the Summer Intern Program, including lunch and learns and trivia nights. Coordinate catering and act as a liaison with vendors for campus events. Manage logistics for both virtual and on-campus events. Post job openings on online platforms like Handshake. Maintain the recruiting database and applicant tracking system. Assist in creating and distributing marketing materials for university recruiting events. Coordinate candidate and team communications, including travel arrangements and interview scheduling. Support diversity hiring initiatives, employee resource groups, and campus ambassador programs. Handle invoice processing for campus expenses and travel, maintaining budget tracking. Process offer letters, monitor background checks, and facilitate onboarding for new hires. Work Environment This role requires significant on-site presence, up to five days a week during the summer (May–August), and flexibility to work beyond standard hours for events and urgent projects. Qualifications 0–2 years of experience, preferably with campus team support or HR internships. Bachelor's degree required. Proficiency in MS Office, with advanced skills in PowerPoint and Excel for data analysis and reporting. Strong verbal and written communication skills. Detail-oriented with excellent organizational skills. Personable, approachable, and effective at relationship building. Professional demeanor representing the company and HR both internally and externally. Receptive to feedback, calm under pressure, and adaptable with a positive attitude. Preferred Experience Experience in event coordination with the ability to execute detailed project plans. Capability to manage multiple projects at once. Skills in data cataloging, manipulation, and analysis. #J-18808-Ljbffr