Construction Office Manager

We are seeking an experienced, organized, and proactive Office Manager with a background in the construction industry to join a well-established and fast-growing construction company. This is a high-impact role at the heart of daily operations, you will be the person who keeps the office running smoothly, supports leadership, and ensures that administrative functions are handled with precision and professionalism. The right candidate is someone who already understands the pace and demands of a construction environment and can hit the ground running from day one.

We are looking to hire as soon as possible. Qualified candidates will be contacted promptly to schedule an interview.

Compensation & Schedule

• Pay: $50,000 – $60,000 per year, depending on experience
• Schedule: Monday–Friday
• Hours: 7:00 AM – 4:00 PM or 8:00 AM – 5:00 PM depending on workload and project deadlines
• Employment Type: Temp to Hire

Key Responsibilities

Office Administration

• Oversee and manage day-to-day office operations to ensure efficiency and organization
• Serve as the primary point of contact for office-related needs, vendors, and visitors
• Maintain and organize company files, records, and documentation both digitally and physically
• Order and manage office supplies and equipment
• Draft, proofread, and distribute correspondence, memos, and reports
• Coordinate and schedule meetings, appointments, and conference calls for leadership
• Answer and direct incoming calls and emails professionally and promptly

Financial & Administrative Support

• Assist with accounts payable and accounts receivable processes
• Assist Executive team with tasks
• Process invoices, purchase orders, and expense reports
• Support payroll coordination and timesheet tracking
• Maintain accurate records for billing, contracts, and vendor agreements
• Assist in preparing proposals, bids, and project documentation as needed

Construction-Specific Office Support

• Coordinate with project managers, field crews, and subcontractors on scheduling and documentation
• Track project timelines, deadlines, and action items for leadership
• Maintain subcontractor and vendor contact lists and compliance documentation
• Assist with permitting paperwork and job file organization
• Support HR functions including onboarding paperwork, personnel files, and benefits coordination
• Assist with certified payroll, lien waivers, and subcontractor compliance documentation

Leadership & Team Support

• Provide direct administrative support to company leadership
• Assist in developing and implementing office policies and procedures
• Help onboard new employees and manage internal communications
• Act as a resource and point of contact for staff on office-related questions

Requirements

• Construction industry office experience is required
• Proven experience as an Office Manager, Administrative Manager, or senior administrative role within a construction, general contracting, or trades environment
• Strong organizational and time management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office software
• Familiarity with construction-related documentation including subcontractor agreements, bids, permits, purchase orders, and project files
• Ability to multitask and prioritize in a fast-paced environment
• Professional, reliable, and able to handle confidential information with discretion
• Must complete an in-person interview and provide a current resume
• Pre-employment background check required — must pass prior to start date
• Pre-employment drug screening required — must pass prior to start date, including THC if requested

Preferred Qualifications

• Experience with construction management software such as Procore, Buildertrend, or similar platforms
• Experience with QuickBooks or similar accounting software
• Knowledge of certified payroll, lien waivers, and subcontractor compliance
• Familiarity with commercial, multifamily, or industrial construction environments
• Associate's or Bachelor's degree in Business Administration or related field preferred but not required

Work Environment

This is a full-time, in-office position within an established construction company. You will work closely with ownership, project managers, and field staff in a collaborative and professional environment. The pace is fast, the work is meaningful, and there is real opportunity to grow with the company.