Fire Alarm Project Manager

Job DescriptionJob DescriptionAbout the CompanyIntelligent Fire Systems & Solutions (IFSS) is a fire-life safety construction and service company founded in 2014 with a clear and unwavering purpose: to protect lives, property, and peace of mind. Built on decades of industry expertise, IFSS delivers fire alarm, very early warning, and life-safety solutions with precision, care, and an uncompromising commitment to doing the work the right way every time.At IFSS, life safety is more than a trade; it is a responsibility we take personally. That responsibility shapes how we design, install, inspect, maintain, and service critical systems, and it defines how we show up for our clients and for one another. Our work is grounded in quality craftsmanship, integrity in action, accountability, reliability, and a relentless pursuit of excellence, with safety and trust at the center of every decision.From initial design through long-term service and code compliance support, we take a thoughtful, personalized approach because protecting people and assets requires more than technical skill; it requires care, follow-through, and pride in the outcome.Our mission is simple and non-negotiable: to passionately protect lives and assets by delivering exceptional experiences every time. When you join IFSS, you become part of a team that values collaboration, professionalism, and purpose and that takes pride in protecting what matters most.Fire, Life, & Your Safety. Always. Position SummaryThe Project Manager is responsible for planning, coordinating, executing, monitoring, and closing commercial fire-life safety construction projects for Intelligent Fire Systems & Solutions (IFSS). This role oversees assigned projects from pre-construction through project closeout and partners closely with internal leadership, field supervisors, estimators, procurement, safety/quality, subcontractors, vendors, clients, and other stakeholders to ensure projects are completed safely, on schedule, within budget, and in accordance with contract requirements, applicable codes, and company standards.The Project Manager serves as a central point of contact for project communication, schedule and budget tracking, document control, RFIs, change orders, risk management, quality control, and project reporting. This position requires strong construction knowledge, accountability, organization, and the ability to drive projects forward while supporting IFSS’s commitment to quality, safety, and exceptional client experience.Key Responsibilities and ObjectivesManage assigned commercial construction projects from pre-construction through completion, ensuring quality, safety, timeline, and budget compliance.Review and help develop project scope, objectives, design documents, schedules, budgets, and project execution plans.Coordinate feasibility reviews, site analysis, permitting requirements, approvals, and pre-construction planning activities as needed.Develop, update, and manage detailed project schedules using Gantt, CPM, or other approved scheduling methods.Partner with estimating and procurement to support budgeting, cost tracking, material planning, subcontractor coordination, supplier coordination, and bidding processes.Lead project kickoff meetings, coordinate mobilization efforts, and ensure all project stakeholders understand scope, schedule, expectations, safety requirements, and deliverables.Maintain consistent project communication through daily logs, weekly progress meetings, weekly stakeholder reports, and regular updates to leadership.Monitor construction progress against schedule, budget, scope, and contract requirements; identify risks, delays, conflicts, and cost impacts early and escalate as appropriate.Coordinate with site supervisors and field teams regarding day-to-day project progress, manpower needs, site conditions, safety compliance, quality expectations, and client needs.Track, manage, and help resolve RFIs, submittals, change orders, punch lists, risk assessments, and project documentation in a timely and organized manner.Perform or coordinate quality control inspections at key project milestones to support workmanship, code compliance, and client satisfaction. Support site-specific safety management by promoting proper PPE use, OSHA/local compliance, toolbox talks, safety audits, and adherence to IFSS safety procedures.Coordinate project closeout, including final inspections, punch list completion, warranties, as-builts, O&M manuals, final reporting, lessons learned, and record retention.Technical SkillsStrong understanding of commercial construction project management, preferably within fire protection, fire alarm, life safety, MEP, specialty subcontracting, or related construction environments.Ability to read, interpret, and coordinate drawings, specifications, scopes of work, submittals, schedules, contracts, and project documentation.Working knowledge of scheduling methods, including Gantt charts, CPM schedules, milestone tracking, look-ahead planning, and project sequencing.Strong understanding of project financials, including budgets, cost tracking, forecasting, change orders, purchase planning, and basic estimating coordination.Knowledge of RFIs, submittals, procurement workflows, subcontractor coordination, material tracking, closeout documentation, and construction document control.Familiarity with OSHA requirements, jobsite safety practices, PPE requirements, and commercial construction safety standards.Proficiency with Microsoft Office, especially Outlook, Excel, and Word; experience with project management or field management software such as BuildOps, Procore, Microsoft Project, Bluebeam, or similar platforms preferred.Soft Skills & CompetenciesStrong leadership, ownership, and follow-through with the ability to drive projects and hold stakeholders accountable.Excellent verbal and written communication skills with the ability to communicate clearly with clients, leadership, field teams, vendors, subcontractors, and internal departments.Highly organized, detail-oriented, and able to manage multiple projects, deadlines, priorities, and moving parts in a fast-paced construction environment.Strong problem-solving and decision-making skills with the ability to identify issues early and recommend practical solutions.Professional, reliable, and accountable, with strong judgment and a commitment to safety, quality, integrity, and client service.Collaborative team player with the ability to build productive working relationships across operations, field teams, clients, and vendors.QualificationsAbility to successfully manage project scope, schedule, budget, communication, documentation, risk, and closeout responsibilities.Strong knowledge of commercial construction practices and the ability to coordinate with field supervision, subcontractors, vendors, and client representatives.Ability to travel to project sites throughout the Reno/Sparks area and other assigned locations as needed.Valid driver’s license and acceptable driving record required if operating a company or personal vehicle for business purposes.Must be able to meet company employment requirements, including any applicable background, drug testing, safety, or client-site access requirements.Education & Experience High school diploma or equivalent required.Associate or bachelor’s degree in Construction Management, Engineering, Business, Project Management, or a related field preferred; equivalent industry experience may be considered in lieu of a degree.Three to five years of project management experience in commercial construction, fire protection, fire alarm, life safety, MEP, low voltage, specialty subcontracting, or a related construction field preferred.Experience managing project schedules, budgets, change orders, RFIs, submittals, procurement, subcontractors, and project closeout preferred.OSHA 10 or OSHA 30 certification preferred.NICET, fire protection, fire alarm, project management, or other industry-related certifications are a plus.Work Environment & Physical RequirementsWork is performed in a combination of office and active construction jobsite environments.Regular use of computers, phones, project management software, and office equipment is required.Must be able to visit jobsites, walk active construction areas, climb stairs or ladders as needed, and follow all posted safety requirements.May be exposed to construction noise, dust, uneven surfaces, moving equipment, weather conditions, and other typical jobsite hazards.Must be able to wear required PPE, including hard hat, safety vest, safety glasses, gloves, and appropriate footwear when visiting jobsites.Must be able to sit, stand, walk, bend, reach, and lift or carry up to 25 pounds as needed.Occasional overtime, early mornings, evenings, or after-hours communication may be required based on project needs. This job description outlines the core responsibilities and qualifications for a Project Manager in the Fire Protection industry. The role requires strong knowledge of commercial construction and fire-life safety systems, project management, multitasking abilities, and interpersonal skills to effectively manage projects and contribute to the company's success. COMMITMENT TO DIVERSITYAs an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Intelligent Fire Systems & Solutions, Inc. recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to View email address on click.appcast.io. Already a candidate? Please connect directly with your recruiter to discuss this opportunity.