Payroll Specialist

Payroll Specialist

The Payroll Specialist is the trusted guardian of our payroll operations, ensuring accurate, compliant compensation for 500+ employees across multiple states. We are seeking an analytical, service-oriented professional to take true ownership of our semi-monthly payroll cycles and serve as the primary bridge to our payroll system provider.

In this critical role, you will actively dictate the functional requirements of our payroll software—defining pay rules, setting up complex tax jurisdictions, and mapping data flows. Beyond executing flawless payrolls and managing year-end reporting, you will partner closely with HR and Accounting to navigate multi-state compliance and resolve employee inquiries with a patient, solutions-first mindset.

This position offers a fantastic opportunity to drive real operational impact. If you are a meticulous auditor and a compassionate communicator who thrives on delivering flawless execution while identifying continuous process improvements, you will find a highly rewarding home with us.

This is an in-office position, Monday - Friday, 8:00am - 5:00pm.

Please note: The expected start date for this position is September 2026.

At Land Title, we believe our most precious resource is our people. We take a holistic approach to caring for our team, ensuring you have the support you need to thrive. Here is what you can look forward to when you join us:

• Incredible Culture – Step into an environment where everything we do is deeply grounded in our core values of Excellence, Efficacy, Responsibility, Altruism, and Honesty.
• Meaningful Work – Elevate your daily impact by surrounding yourself with passionate professionals. You will collaborate with industry experts who know Colorado real estate laws, customs, and markets inside and out.
• Professional Growth – We are committed to your future. We actively invest in your training and development, providing a variety of avenues for you to continuously grow and expand your professional skills.
• Personal Wellness – We encourage you to live your best life. We champion true work-life balance and provide robust support and resources through our Employee Assistance Program to ensure your overall well-being.
• Opportunities to Serve – Be part of a company that gives back. Our leadership starts at the top—our executive team regularly donates their time to professional and civic organizations that promote and support the communities in which we live and work.

In this vital role, you will be the driving force behind our payroll operations, ensuring seamless execution and top-tier support for our organization. Your day-to-day responsibilities will include:

• Execute Flawless Payroll: Process semi-monthly, multi-state, and off-cycle payrolls for 500+ employees with absolute accuracy. You will expertly manage all withholdings, benefits deductions, garnishments, and final pay for terminated employees while ensuring strict compliance with federal, state, and local wage laws.
• Optimize Payroll Systems: Act as the primary liaison with our payroll system provider. Partnering closely with our HRIS Analyst, you will dictate critical functional requirements—such as mapping data flows, defining pay rules, and setting up tax jurisdictions—and proactively recommend process improvements and automations.
• Deliver Solutions-First Support: Serve as the trusted subject-matter expert for all payroll inquiries. You will patiently troubleshoot escalated issues and guide HR, managers, and employees with clarity and a service-oriented mindset.
• Ensure Compliance & Accuracy: Conduct rigorous audits of payroll systems and employee data. You will seamlessly manage out-of-state tax accounts, maintain strict internal controls, and execute critical year-end activities, including W-2 preparation and reconciliations.
• Collaborate & Report: Maintain continuous alignment with the HR department to ensure employee onboarding, adjustments, and terminations are accurately reflected. You will also prepare and review complex payroll reports for accounting, benefits, and deferred compensation audits.

To be successful in this role, you will bring a mix of precise execution, compassionate communication, and proactive problem-solving. We are looking for candidates who possess:

• Deadline-Driven Precision: The organizational ability to seamlessly manage multiple competing priorities, consistently meet strict payroll deadlines, and maintain the highest level of confidentiality with sensitive data.
• Customer-Centric Communication: Excellent verbal and written communication skills, paired with a strong customer-service approach to resolving employee payroll concerns clearly, professionally, and empathetically.
• Collaborative Partnership: Strong interpersonal skills to interact effectively at all organizational levels, including seamless collaboration with Human Resources and external payroll service providers to deliver unified solutions.
• Proactive Problem-Solving: A demonstrated ability to troubleshoot complex issues, navigate challenges independently, and confidently lead process improvement initiatives.

We believe there are specific educational backgrounds and professional experiences necessary or strongly preferred in order to be successful in this position.

• Necessary:
• High school diploma or equivalent work experience.
• 3 or more years of high-volume, multi-state payroll experience.
• Experience with payroll software, such as:
• ADP Workforce Now
• Paychex Plex
• QuickBooks Payroll
• UKG Pro
• Workday
• Proficiency with Microsoft Excel (formulas, pivot tables, data analysis).
• Experience with HRIS and timekeeping systems.
• Knowledge of direct deposit, wage garnishments, tax withholding, and benefits deductions.
• Federal, state, and local payroll tax regulations.
• Wage and hour laws, including overtime rules.
• Payroll reporting requirements.
• Recordkeeping and confidentiality standards.
• Year-end processes such as issuing tax forms.
• Proficiency with Google Workspace applications (Mail, Calendar, Drive, Docs, Sheets, Slides, Chat, Meet).
• Preferred:
• Associate's or Bachelor's degree in accounting, finance, or business administration.
• American Payroll Association's:
• Fundamental Payroll Certification (FPC)
• Certified Payroll Professional (CPP)
• 5 years of high-volume, multi-state payroll experience in an organization of 500+ employees.
• Experience with UKG Pro and WFM.
• Experience with system implementations or configurations.

We don't just offer jobs; we offer stable, rewarding careers. To support you both inside and outside the office, Land Title provides:

• Competitive Pay: We offer a base salary starting from $58,000 to $70,000 per year, based on knowledge, skills, abilities, and experience.
• Total Wellness: Enjoy top-tier medical, dental, and vision insurance, plus the ultimate convenience of 24/7 Teledoc services.
• Long-Term Security: Build your wealth with Traditional and Roth 401(k) retirement options—complete with a company match. We also provide life insurance and both short-term and long-term disability for your peace of mind.
• Time to Recharge: Rest and recharge with a generous time-off package that includes vacation and sick time, and 10 paid holidays.
• Career Advancement: We invest in your continuous evolution through dedicated training opportunities and an Education Assistance program.
• Beyond the Office: Access confidential, professional support through our Employee Assistance Program (EAP), and enjoy unique industry perks like title and closing reimbursement discounts for your own real estate milestones.

Land Title is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.