House Manager & Family Assistant (with Meal Support)

House Manager & Family Assistant (with Meal Support)

Location: Burlingame, CA (94010)

Employment Type: Part-Time

Proposed Start Date: ASAP

Proposed Schedule: Approximately 16–20 hours/week, Monday–Thursday, 4 hours/day afternoon/evening

Compensation: $38–$48/hour based on experience

Requirements

• Must be authorized to work in the United States.
• Maintain a smoke-free environment.
• Reliable personal transportation required; mileage reimbursement provided for job related errands.
• Fragrance free environment. 
• Seasonal flu and COVID vaccinations preferred.
• CPR and First Aid certification preferred.
• Must be comfortable working around children and dogs.

About Our Family

We are a busy, warm, and down-to-earth family of four with two young children, a seven-year-old son and four-year-old daughter, and our friendly Cavapoo dog. Our home is lively, active, and full of the everyday energy that comes with raising young children. Both parents have demanding professional lives, and we are looking for someone who can bring more ease, consistency, and organization to our evenings and day-to-day family life, while also becoming a warm and trusted presence in our home.

The biggest priority is dinner. We'd love for someone to support us in figuring out what's for dinner, cooking, and tidying afterwards so we can come home and be present with our kids. Beyond meals, we are looking for someone who can take ownership of the many small household details and logistical tasks to help reduce mom and dad's mental load. Having someone who can help the home run more smoothly allows us to be more present with our children and enjoy our time together as a family. 

Ultimately, we hope to find someone who enjoys helping a busy family function more smoothly and takes pride in creating a home that feels organized, calm, and cared for. We value trust, appreciation, and mutual respect, and are looking for someone who can become a meaningful, long-term part of our family's day-to-day life. We also want this to be a genuinely positive and welcoming environment to work in, one where the person in this role feels comfortable becoming part of our household rhythm and interacting naturally with our family.

Who You Are

You are a highly reliable, accountable, and proactive 'doer' who naturally notices what needs to happen next. You take ownership, follow through, communicate clearly, and can independently manage responsibilities without needing constant direction. Punctuality and consistency are especially important; we are looking for someone dependable and who plans ahead, stays organized, and can be counted on to see things through. You are detail-oriented while still able to see the bigger picture, and you are comfortable managing both recurring responsibilities and one-off household projects.

You genuinely enjoy cooking and are confident independently planning and preparing varied, healthy family meals. You are creative and resourceful in the kitchen, comfortable working with whole-food ingredients, and respectful of our household's no-pork preference. You also enjoy the operational side of household management, from resetting and organizing spaces to managing calendars, researching solutions, coordinating appointments, and keeping household supplies stocked. You are tech-savvy, comfortable learning new systems, and bring strong problem-solving skills and good judgment to whatever needs attention.

You are warm, comfortable around children and dogs, and understand that supporting a family means adapting to their routines. We value someone who is confident and capable without being overly opinionated, who uses good judgment, and who can step into a dynamic evening with flexibility and common sense. Most importantly, you bring a positive attitude and high standards, take pride in doing things well, and genuinely enjoy finding ways to make a busy family's life easier.

Key Responsibilities

Meal Planning & Cooking

• Plan and prepare fresh family dinners Monday–Thursday
• Independently suggest varied meals based on family preferences and available ingredients
• Prepare enough food for next-day adult lunches and weekend leftovers
• Prepare kids' lunches during school breaks and non-school periods
• Prepare healthy snacks and ingredients as needed
• Follow the family's dietary preferences
• Take stock in what's needed, grocery shop, coordinate grocery delivery and maintain kitchen inventory
• Clean and reset the kitchen after meal preparation and dinner

Household Management & Organization

• Complete daily household resets and light tidying
• Create and maintain practical organization systems throughout the home
• Take ownership of room-by-room organization projects on a rotating basis
• Coordinate donation drop-offs
• Prepare the home for guests and events
• Pack and unpack for family travel
• Provide indoor plant care
• Manage seasonal swaps for clothing, décor, and household items
• Take out trash, compost, and recycling on a regular basis 
• Replace batteries, light bulbs, and smoke detector batteries as needed
• Maintain and clean air filters as needed

Deep Cleaning & Special Projects

• Complete occasional deep-cleaning projects such as refrigerators, ovens, baseboards, and high-touch areas
• Tackle household organization and efficiency projects
• Refresh, tidy, and maintain the entryway

Inventory & Errands

• Maintain running lists of household supplies and replenishment needs
• Restock pantry, refrigerator, and household essentials
• Manage household orders through family accounts
• Monitor recurring household subscriptions and flag upcoming renewals or cancellations
• Handle returns, dry cleaning, and other household errands
• Break down boxes and manage recycling

Administrative & Personal Assistant Support

• Create, manage, and maintain the family calendar and household schedule
• Coordinate appointments, birthday parties, camps, school-related events, and other family commitments
• Research and coordinate activities, services, and household needs
• Assist with travel planning and logistics
• Manage household subscriptions and renewal/cancellation reminders
• Help reduce the family's mental load by tracking open loops and upcoming needs
• Identify opportunities to make household routines more efficient and organized

Childcare & Family Support

• Provide backup childcare as needed
• Help prepare backpacks, clothing, snacks, and other kid essentials

Pet Care

• Provide one supplemental walk each day
• Maintain pet supplies and monitor needs
• Coordinate veterinary and grooming appointments

Laundry & Garment Care

• Do laundry and put clothes away (laundry machines are in the house)
• Iron and steam garments, including blazers and delicate clothing
• Provide special garment care as needed
• Maintain a tidy, organized, and well-stocked laundry area

Vendor & Property Management

• Oversee existing household vendors, including landscaper and pest control
• Coordinate annual HVAC and plumbing inspections/service memberships
• Manage seasonal sprinkler system needs
• Help maintain and tidy outdoor spaces

Vehicle Management

• Schedule vehicle maintenance appointments
• Cleaning/organizing vehicles

How to Apply

To apply, please submit a cover letter describing your background and why this role is a great fit, an updated resume, and 3 professional references with contact information.

Please note this role requires a third-party background check.

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